Hotel Engine, a startup based in Denver, is a leader in travel tech with a demonstrated track record of growth and impact. Our foundations are strong, and we’ve navigated the COVID-19 crisis by bringing our customer obsession, innovative platform, data-driven problem-solving, and bias for action into every decision. By partnering with tens of thousands of businesses and government agencies and hundreds of thousands of hotels around the world, we have built a resilient and adaptable business model and 2021 will be our best year yet. Working hard behind the scenes are exceptional people–from our large engineering and product teams, to our fast-growing sales, supplier and member experience orgs, to our data, marketing, and operations teams. As individuals and together, we show our DNA every day with our curiosity, will to win, ownership and high standards. 

We're looking for an experienced Payroll and Benefits Manager to work closely with our Accounting and Human Resource Departments to bring cohesiveness and productivity to the payroll and benefits processes. In this role, you'll improve efficiency through streamlining processes to scale, as Hotel Engine is looking to add considerable headcount throughout the rest of 2021. This hire will directly report to our Assistant Controller.

Here's what you'll do:

  • Prepare and process payroll, including ensuring compliance with federal, state and local regulations
  • Perform all payroll operations, including processing new hires, merit increases, promotions, terminations, bonuses, commissions, liens and garnishments, accurately and timely
  • Understand proper taxation of earning and deduction types (bonus, advances, severances, etc.)
  • Partner closely with HR on employee benefits and withholding (401K, FSA, HSA, etc) elections
  • Enter monthly payroll and benefits related journal entries and accruals in Netsuite
  • Reconcile payroll and benefit GL accounts monthly, including reviewing and auditing benefits invoices
  • Maintain records for all employee bonus and commission agreements
  • Maintain register of new employee stock option grants and performance-based option grants
  • Handle all employee facing issues and questions related to payroll and benefits
  • Administer all benefits programs, including working as a liaison with insurance carriers/broker, benefit providers and employees to resolve issues, as well as coordinate annual benefit offerings, including benefit renewal process and leading Open Enrollment Meetings
  • Ensure workers’ compensation policy covers employees in all states and localities, including updating the policy for new hires and terminations
  • Manage external payroll, 401k and workers’ compensation audits
  • Process accurate and timely quarterly and year-end reporting when necessary (W-2, W-2c, 1095, 1099-NEC)
  • Maintain payroll and benefits policies and procedures documentation
  • Register in new states and localities as we expand with new employees in different states
  • Ensure proper employee set-up and termination in ADP and administer employment paperwork (I-9, W-4, etc.)
  • Ad hoc reporting and projects, as needed

Here's what we're looking for:

  • 5+ years of experience in payroll and benefits
  • Skilled at processing payroll using ADP
  • Strong multi-state payroll experience
  • Benefits administration/enrolling experience
  • Accounting experience (entering journal entries and performing payroll and benefits account reconciliations)
  • Proficiency with NetSuite and Excel preferred
  • Experience in a similar role in a high-growth company
  • Ability to prioritize work efforts and navigate change
  • Ability to work independently and be proactive in identifying opportunities and recommending solutions
  • Able to handle sensitive and confidential situations and information appropriately

Cash compensation:

  • The base salary for this role  is $75,000-$90,000/year. Final offer amounts are determined by multiple factors, including prior experience, expertise & may vary from the amount above.

Hotel Engine Total Rewards Philosophy | We recognize that there is more to work than the day-to-day responsibilities. Hotel Engine is on Built in Colorado’s 2021 Best Places to Work list and provides each employee with the opportunity to take on new challenges that support their near and long-term goals in a high-growth, startup environment. We also give back and have comprehensive corporate social responsibility programs supporting community, social justice and environmental causesIn addition to a collaborative, high-performing team environment, we’re pleased to offer benefits including:  

  • Competitive base salaries. Salary offers will be based on the candidate's qualifications. 
  • Performance-driven commission opportunities for select roles 
  • Performance-driven equity awards  
  • Parental leave programs 
  • Generous time-off including open PTO, sick days and two paid volunteer days each year 
  • Insurance benefits including medical coverage (with a plan available at no cost to employees), dental and vision offerings, as well as FSA, wellness, and disability offerings 
  • 401(k) plan with a match program

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