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Regional Facilities and Real Estate Specialist

Location: Waltham, Massachusetts

Function: Real Estate
Requisition ID: 1026582

We’re Hitachi Vantara, a global infrastructure business. Our people are the force of meaningful progress. We enable the incredible with data – from taking theme park fans on magical rides, conserving natural resources, protecting rainforests to saving lives. We empower businesses to automate, optimize and advance innovation. Together, we create a sustainable future for all.  

Imagine the sheer breadth of talent it takes to inspire he future. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally important to us.  

This role is required to be ONSITE in Waltham, MA

The Team

We are hiring a Regional Facilities and Real Estate Specialist. You will be responsible for supervising and maintaining the upkeep of existing offices, as well as will lead all aspects of facilities operations, opening and closures of sites within East Coast and Canada region. In this role, you will provide services and solutions that enhance the value of every property they manage relative to safety, security and preventative maintenance, project management, vendor vetting/work scope and validation.  This position will ensure effective implementation and execution of plans to support and improve sites and to achieve both long-term and short-range goals.

The Role

  • Ensure property and buildings are properly maintained to meet health and safety codes.
  • Must have ability to negotiate office Real Estate leases.
  • Help secure contracted services such as cleaning, pest control, electrical, HVAC, etc. for each location.
  • Ability to Project Manage multiple capital improvement/construction projects throughout the portfolio. This includes developing the scope of work, the preparation of bids, soliciting bids, coordinating contractors, review contracts, supervise the work of vendors and contractors, conduct quality control & inspections.
  • Understand furniture systems.
  • Ability to read and interpret Architectural, Structural, Mechanical, Electrical drawings.
  • Work closely with procurement to manage all facilities-related suppliers, including all paperwork, to ensure compliance with company policies.
  • Prepare capital project budgets and operating budget reports.
  • Receive feedback on contracted services and seek out new competitive bids to improve service at his/her locations and keep costs low.
  • Have advanced knowledge of electrical and HVAC competencies.
  • Develop and execute preventative maintenance measures to keep Data Center, HVAC equipment operating efficiently and prevent shutdowns.
  • Verify and ensure the monitoring of equipment and building areas including copiers, maintaining furniture and AV systems.
  • Maintaining day-to-day operations, completing all work order tickets.
  • Coordinate work performed by outside vendors and equipment/furniture deliveries, etc.
  • Liaison with building management and after-hours access and issues.
  • Provide weekly status reports to management for review with Facilities team during weekly conference calls.
  • Work closely with other site managers for feedback on repairs, maintenance, or other issues.
  • Review utilities consumption and strive to minimize costs.

What You’ll Bring

  • Must be able to demonstrate understanding of heating and air conditioning units, plumbing systems, and electrical systems.
  • 7+ years' experience in Facilities management/ Project management.
  • Be flexible in your work by adjusting to multiple demands / shifting priorities.
  • Ability to be on call for emergencies.
  • Superb diligence, work ethic, communication and time management skills, detailed oriented.
  • Must have experience in reviewing Real Estate offices leases.
  • Ability to travel 15% to facilities on the East Coast US, as well as Canada.

 

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Championing diversity, equity, and inclusion  

Diversity, equity, and inclusion (DEI) are integral to our culture and identity. Diverse thinking, a commitment to allyship, and a culture of empowerment help us achieve powerful results. We want you to be you, with all the ideas, lived experience, and fresh perspective that brings. We support your uniqueness and encourage people from all backgrounds to apply and realize their full potential as part of our team.  

 How we look after you 

We want to help you take care of your today and tomorrow – at home and at work. Which is why we offer industry-leading benefits that go far beyond compensation. That means support, services, and resources that also take care of your holistic health and wellbeing. We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. Here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). 

About us 

We’re a global team of innovators. Together, we harness engineering excellence and passion for insight to co-create meaningful solutions to complex challenges. We turn organizations into data-driven leaders that can a make positive impact on their industries and society. If you believe that innovation can inspire the future, this is the place to fulfil your purpose and achieve your potential.  

We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.