Position Overview
We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO of Backpack Healthcare. This role demands a highly organized, detail-oriented, and resourceful individual who can thrive in a fast-paced environment while supporting a results-driven leader. The ideal candidate excels in time management, multitasking, and problem-solving, with a proactive mindset and the ability to maintain the highest level of confidentiality and professionalism.
Candidates must be based in Maryland to facilitate seamless coordination with the CEO and headquarters. If you thrive in high-energy environments and can support a leader committed to innovation and excellence, this role is for you.
Key Responsibilities
- Scheduling & Calendar Management:
- Juggle a high-volume, ever-changing calendar while aligning appointments with organizational priorities.
- Anticipate scheduling conflicts and resolve them with finesse and minimal guidance.
- Communication Management:
- Draft, review, and send polished communications on behalf of the CEO with impeccable accuracy and speed.
- Prioritize and manage emails, ensuring critical matters are addressed immediately.
- Act as the gatekeeper and liaison between the CEO and internal/external stakeholders.
- Meeting Preparation & Coordination:
- Organize and prepare for meetings by gathering documents, creating agendas, and attending to every logistical detail.
- Attend key meetings, take precise minutes, and follow up to ensure action items are completed without reminders.
- Travel Coordination:
- Plan and manage extensive travel itineraries, including last-minute changes.
- Resolve travel disruptions seamlessly
- Problem-Solving & Crisis Management:
- Proactively identify issues, present solutions, and take ownership of their resolution.
- Handle unexpected challenges calmly and confidently, ensuring minimal disruption to the CEO’s focus.
- Information Relay:
- Respond to calls, prioritize urgent matters, and communicate succinctly with the CEO.
- Confidentiality & Professionalism:
- Handle sensitive information with the utmost discretion and integrity.
- Anticipation of Needs:
- Stay two steps ahead of the CEO, predicting requirements and addressing them proactively.
Qualifications
- Experience:
- A minimum of 3-5 years of experience as an Executive Assistant, preferably to a C-level executive.
- Proven success in navigating high-pressure, high-stakes environments.
- Skills:
- Unmatched organizational and multitasking skills.
- Exceptional written and verbal communication.
- Mastery of MS Office Suite, Google Workspace, and other relevant tools.
- Attributes:
- Resilient, thick-skinned, and adaptable to an intense work environment.
- A strategic thinker who thrives under pressure and takes initiative.
- Comfortable working with a high-achieving, results-oriented leader who demands excellence.
Compensation and Benefits:
- Competitive salary and Comprehensive benefits package, including health insurance, PTO, and professional development.
Why This Role?
If you are ready to take on a challenging yet rewarding role supporting a high-performing CEO and making a tangible impact on Backpack Healthcare’s success, we want to hear from you. This position is not for the faint of heart—but for those who thrive in the fast lane.
