School: Philadelphia Hebrew Public

Location: 3300 Henry Avenue, Philadelphia, PA

Start Date: Immediate

Contact: jobs@hebrewpublic.org 

Network Website: www.hebrewpublic.org

School Website: www.philadelphiahebrewpublic.org 

 

About the Organization:

Hebrew Public Charter Schools for Global Citizens. 

Our mission is to lead a national movement of exceptional, diverse public charter schools that teach Modern Hebrew to children of all backgrounds and prepare them to be successful global citizens. Our schools are models of racial and economic integration, academic excellence, and world language learning. Hebrew Public manages schools in New York City and Philadelphia, and also supports an affiliate network of schools in California, Washington DC, New Jersey, and Minnesota.

Our focus on global citizenship is embodied by three core elements:

  • The building of relationships across difference, embodied by our focus on racial, cultural, and economic diversity
  • The study of Modern Hebrew and of Israel as a window into other languages, cultures and experiences
  • Our unique set of global citizenship values that infuse all that we do, described through the acronym OLAM (the Hebrew word for “world”). These values include Outstanding Problem Solving, Lifelong Learning, Aware Communication and Making a Difference.

Our schools help students grow to become empathetic, ethical, intellectually curious young adults committed to solving the world’s problems. The network’s first school in Philadelphia, Philadelphia Hebrew Public, opened in 2019, serving 156 students in Kindergarten and 1st grade. The school will add a grade level each year until it ultimately serves grades K to 8 in the 2026-27 school year. 

 

About the position:

This is an exciting time to join Philadelphia Hebrew Public in its second year as Operations Associate.  Join a remarkable community of educators and social changemakers who are passionate about meaningful integration and global education and are relentlessly committed to ensuring students from all backgrounds attain high levels of academic achievement. We select individuals who share our vision and are willing to put in the hard work to achieve it.  Reporting to the Director of Operations, the Operations Associate is responsible for supporting the non-instructional operations of the school. The Operations Associate is a member of the school’s operations team and helps maintain a friendly, safe, and professional school environment.

 

Job Responsibilities: 

Administrative & School Systems

  • Engaging in student and family services activities such as: fostering a welcoming environment, responding to electronic and telephone communication, maintaining files, and greeting students, staff, and visitors
  • Managing Student Information Systems including PowerSchool, Infinite Campus,  ParentSquare, and Compass
  • Supporting with preparation of local, state and federal compliance documentation
  • Executing procurement requests and inventory management
  • Assisting with main office aesthetics, event execution, and vendor communication
  • Collection and reporting of attendance and meal tracking sheets and other administrative duties as required
  • Oversee the enrollment process, including managing electronic enrollment systems, family outreach, and documentation management
  • Support student transportation, including coordinating with School District of Philadelphia and transportation vendors
  • Other tasks as assigned to support the mission of the school

Student and Family Engagement

  • Foster an attitude of cooperation and positive support with all school staff and families
  • Build strong relationships with staff and families to support students
  • Manage PHP’s ParentSquare communication platform, including launching necessary messages, texts, and phone blasts

Attendance

  • Work with Operations Team to update daily attendance with tardies and absent notes
  • Confirm daily attendance is taken by all homeroom teachers
  • Support attendance compliance, including necessary mailings and follow-up

Communication and Management

  • Communicate effectively with school leadership, staff, and families in person and in writing, including via email, social media, and electronic newsletters
  • Afternoon front desk and reception management

File management and Compliance

  • Ensure that all students files are prepared and are in compliance
  • Collect student documentation and file accordingly 
  • Transfer student documents when requested

 

Minimum Requirements:

  • Bachelor’s Degree in related field (preferred)
  • 2 to 4 years of experience in school operations or administrative school support
  • Proficiency with computers and Microsoft Office applications and Google Suite 
  • Experience working with children and/or families (Elementary preferred)
  • Excellent oral and written communication skills in English
  • Excellent oral and written communication skills in Spanish (preferred)
  • Able to lift 50 pounds  
  • Attention to detail: Think critically about the details of a task at hand
  • Flexibility: Ability to adjust expected tasks and schedule to updated priorities
  • Independence: Can work independently, be assertive, and make thoughtful decisions about projects
  • Collaborative: Work with teammates and be responsive to feedback. Willingness to go above and beyond the requirements of the job to be innovative and support the organization

 

COMPENSATION AND BENEFITS:

Salary and benefits will be highly competitive, equitable, and commensurate with experience. Starting salaries range from $32000 or above based on experience and qualifications.

Potential benefits* include:

  • Medical
  • Dental
  • Employer-Paid Vision
  • Prescription Drug Coverage
  • Paid Holidays
  • Retirement Savings and Employer Matching Programs
  • Paid Parental Leave
  • Short-Term and Long-Term Disability Coverage
  • Employee Assistance and Wellness Programs
  • Health Care and Dependent Care Flexible Spending Accounts
  • Employer-Paid and Voluntary Life Insurance
  • Global Travel Experiences

*Benefits packages vary depending on the role.

Hebrew Public is committed to building a diverse team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply.

Apply for this Job

* Required
resume chosen  
Dropbox Google Drive
(File types: pdf, doc, docx, txt, rtf)
Cancel
cover_letter chosen  
Dropbox Google Drive
(File types: pdf, doc, docx, txt, rtf)
Cancel

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Hebrew Public’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Our system has flagged this application as potentially being associated with bot traffic. Please turn off any VPNs, clear your browser cache and cookies, or try submitting your application in a different browser. If this issue persists, please reach out to our support team via our help center.
Please complete the reCAPTCHA above.