Corporate Engagement and Executive Communications Coordinator

Harbor is seeking a Corporate Engagement and Executive Communications Coordinator to join our growing team.  The Corporate Engagement and Executive Communications Coordinator, will play a key role in supporting the executive office of Harbor. This role is ideal for a detail-oriented and highly organized new manager with a passion for effective communication, employee engagement, and leadership operations. The position involves managing a variety of responsibilities that ensure seamless communication and coordination between executives, employees, and other stakeholders. 

This position is a pivotal role that supports the organization’s internal communication goals, fosters employee engagement, and enhances executive team effectiveness. If you are a proactive individual who thrives on multitasking and delivering results, we encourage you to apply. This is a full-time position that can be worked from anywhere in the US or Canada (East Coast hours preferred). 

Key Responsibilities: 

Employee Engagement: 

• Assist in planning and executing employee engagement initiatives, such as town halls, leadership Q&A sessions, and employee recognition events; 
• Develop materials to promote engagement programs, including email campaigns, intranet updates, and visual content. 

Executive Communications: 

• Draft, edit, and coordinate executive messages, presentations, and announcements to employees and stakeholders. 
• Collaborate with the Sr. Manager of Internal Communications to ensure messaging aligns with the company’s tone, goals, and culture. 
• Maintain and update key communication materials, ensuring timely and accurate dissemination. 

Event Planning and Coordination: 

• Support the planning and execution of leadership events, off-site meetings, and strategic workshops. 
• Coordinate event logistics, including venue selection, vendor management, attendee registration, and post-event follow-ups. 
• Monitor budgets and timelines to ensure event success. 

Leadership Team Support: 

• Assist the Chief of Staff in assembling agendas, materials, and presentations for leadership meetings and events, ensuring accuracy and readiness. 
• Coordinate meeting logistics, including scheduling, invitations, and on-site or virtual arrangements. 
• Act as a liaison between the executive team and various internal stakeholders to facilitate efficient communication. 

Project Management: 

• Maintain project trackers and timelines, ensuring deadlines are met for communication and engagement initiatives. 
• Assist in tracking metrics to assess the effectiveness of internal communications and engagement strategies. 
• Handle ad-hoc tasks and special projects in collaboration with the Sr. Manager of Internal Communications and Engagement 

Qualifications: 

• Bachelor’s degree in communications, Public Relations, Business Administration, or a related field. 
• 4-6 years of relevant experience in internal communications, event coordination, or executive support. 
• Strong written and verbal communication skills, with the ability to create clear, engaging, and professional content. 
• Excellent organizational and project management skills, with attention to detail and the ability to prioritize tasks 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with communication tools like SharePoint, Teams, or similar platforms. 
• Comfortable working in a fast-paced environment with cross-functional teams. 
• Demonstrated ability to maintain discretion and confidentiality. 

Preferred Qualifications: 

• Experience in a professional services or corporate environment. 
• Familiarity with executive-level communications and employee engagement best practices. 
• Basic graphic design skills or experience with tools like Canva or Adobe Creative Suite. 

Why Join Us? 

• Opportunity to work closely with senior leaders and contribute to meaningful engagement strategies. 
• A supportive and collaborative work environment focused on growth and innovation. 
• Exposure to diverse projects that enhance leadership communications and employee connection.