ABOUT OUR PLACEMENTS

GYST handles select, elite placements for administrative and executive assistant positions with public figures, established entrepreneurs and top organizations in the tri-state area. We take on placements for clients we believe will provide a positive work environment optimized for assistant success exclusively. 

 

 ABOUT THIS ROLE

Our assistants set managers free to focus on our organization's largest problems by providing excellent day to day administrative and operational support. Assistants may be positioned to support one or more managers, a team of individual contributors , or may provide support to various teams within the cohort on a rotational basis to ensure all needs are met. We are building a team of A players who work together seamlessly to keep our managers free to focus on what matters most. Successful candidates will thrive in fast paced, results oriented, high stakes environments and are excellent facilitators, communicators, and proactive partners.

 

RESPONSIBILITIES 

  • Build strong, trusting relationships with Managers to enable easy and efficient work flow
  • Organize, prioritize and manage high volume, frequently changing calendars
  • Act as a gatekeeper for a Manager, serving as a first point of contact on her/his behalf
  • Capture and track manager to do's and follow up tasks to completion
  • Prepare regular reports
  • Facilitate meetings, including note taking, follow ups, technical set up and materials preparation
  • Run routine functions and operational processes, including on-boarding new employees, managing office moves, and preparing newsletters
  • Research special projects to support manager priorities
  • Assist members of Manager's team as needed/requested
  • Provide coverage for other Assistants on our team

 

REQUIREMENTS

  • Highly organized, can juggle multiple balls without dropping any
  • Flexible, able to adapt to changes or rapidly evolving situations without becoming overwhelmed
  • Excellent critical thinking and problem-solving skills
  • Able to absorb new information and apply it quickly
  • Proactive and goal-oriented
  • Availability to work 50 hour work week

 

PREFERRED EXPERIENCE

  • Prior experience supporting an entrepreneur, technology manager/executive in a hedge fund, high growth start up or similar preferred
  • Some degree of fluency with Microsoft operating systems and/or tools (MS Office 365, especially Excel, Word, Outlook preferred)

 

EMPLOYMENT DETAILS

  • Non-exempt, overtime eligible position
  • Ability to work remotely 20% of the time

 

BENEFITS

  • Health insurance with 100% premium covered
  • 401(k) plan with generous employer match
  • Fully paid parental leave
  • Competitive PTO package
  • Workplace flexibility (and access to backup child care)
  • Daily transportation to and from NYC
  • Workplace Wellness including on-site gyms, free meals, health snacks, meditation rooms
  • Active work community that includes company events, affinity networks and extra curricular interest groups

 

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