Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For over fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster loom large. As an independent organization, Greenpeace does not accept funds from any corporations or government entities. Greenpeace is headquartered in the Netherlands, with offices all around the world in over fifty countries. 

The Program Operations Specialist position is a unique opportunity for a passionate individual to be part of the movement to fight climate change. This position is part of the Program Operations Team and is responsible for managing the administrative, communication, and project management needs of the Program Department.

To be successful in this position, candidates should be highly motivated and detail-oriented, with the ability to think and plan ahead, financial experience to draw upon and work independently. The tasks below are indicative of this position, however, the role is dynamic and flexible. The focus of this role changes with the department's needs, our evolving program strategies, and the world. One or a few of the tasks below may become, at any given time, the sole focus of this position for an extended period of time. This position requires multi day  travel 2-3 times per year in the US and potentially abroad is necessary.

 

This  is a full time, benefits eligible position based in Washington, DC and will report to the Program Operations Manager.

 

Responsibilities of the Program Operations Specialist include:

Operation Analyzing & Coordination (40%)

  • Analyze, communicate, and assist the Program Operations Manager in establishing and altering systems, protocols, and procedures for the Program department  to foster a more streamlined and productive department
  • Support Program Staff in properly following administrative procedures like reconciling expenses, paying contractors, managing accounts and other administrative tasks
  • Maintain information, databases and Google Site with up-to-date information for project teams, program departments and key roles
    • Collect and disseminate information via the newsletter.
  • Be available to fulfill assignments in the field, such as ship tour and action camp support
  • Work with operations teams in Development and Administration to provide organizational support and share organizational knowledge. This includes assuming organizational work, logistical planning, and note-taking when needed
  • Coordinate the onboarding process by coaching line-managers outside of Program Leadership Team through the onboarding process  
    • Act as the point person for new hire
    • Raise issues/opportunities to improve the onboarding experience to the Program Operations Manager
    • Run onboarding trainings as necessary
  • Identify and develop management trainings for the Program department and project teams in collaboration with the Operations team and People & Culture
  • Complete other tasks as assigned by the Program Operations Manager

 

Global and Domestic Project Coordination (40%)

  • Participate on project teams;
    • Attend all project team meetings
    • Complete a range of tasks from administrative tasks, including maintaining all documentation of project up to date, and other tasks like target research, fieldwork, to creating team charters 
    • Update and explain operational processes to Project Leaders and Campaign Directors
    • Complete other tasks as assigned by the Project Leader and Campaign Director
  • Coach project leaders and campaign directors through financial processes:
    • Tracking project finances
    • Grants compliance and expense tracking
    • Inter-office financial transfers
    • How to apply and report on internal grants
    • The payment of  international vendors
  • Act as the point of contact and project finance controller for global projects led by GPUS to ensure compliance
  • Assist project evaluators in collecting information needed for evaluation, schedule interviews and meetings for evaluation,  reporting and learning sections
  • Support the education of Program Staff on financial procedures and needs according to their roles
  • Oversee logistics for project leaders and the relevant campaign directors coordinate across time zones
  • Complete other tasks as assigned by the Project Leader or Campaign Director

 

Logistics and Communication (20%)

  • Create and execute communications to the Department to provide information on meetings, travel, etc.
  • Responsible for scheduling all Program Department meetings, including the All Program Staff Meeting department brown bag, and any in person retreats or meetings.
  • Manage databases so that documentation, google groups, google calendars, slack channels, asana teams and projects are up to date and accessible to relevant staff
  • Oversee logistics for trainings, retreats, and events across the program department


Requirements for the Program Operations Specialist include:

  • 4-5 years of experience in social change or related organizations;
  • 1-2 years of experience in:
    • Managing projects or campaigning
    • Task managing peers and managers
    • Managing project budgets, financial systems, and invoicing and tracking systems
    • Facilitating trainings and meetings
  • Experience developing, evaluating, and maintaining systems, protocols, and procedures;
  • Ability to work independently and in teams successfully
  • Ability to work across cultures and time zones

 

Additional qualifications for the Program Operations Specialist include but are not limited to:

  • Ability to manage across and up in a way that is respectful to the limits of their position as a task-manager
  • A communication style that is organized, proactive, with consistent follow up and an orientation towards ensuring that others have the information they need to feel informed and succeed
  • Strong critical thinking and motivation to analyze situations, understand crucial next steps, and solve problems
  • Keen attention to detail
  • Proficiency in Asana, Slack, Google Suite, Mural and demonstrated ability to learn new technology, systems and applications quickly
  • Can do attitude

If you want to join the fight against climate change and believe in environmental justice, please submit an application on our careers page. Applications will be reviewed on a rolling basis and will conclude once we have found the best candidate.

Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying to this opportunity, please contact usa-resumes@greenpeace.org. 

COVID - 19:

*As of Q1 2022, most Greenpeace employees are working from home due to COVID-19. In accordance with Greenpeace values to maintain a safe and healthy working environment, we have adopted a mandatory COVID-19 vaccination policy to safeguard the health of our employees, supporters, and the community at large from COVID-19.

Current and future employees in need of an exemption from this policy for medical reasons, or because of sincerely held religious beliefs may request exemption. Accommodations will be granted where they do not cause Greenpeace undue hardship or pose a direct threat to the health and safety of others.

COMPENSATION & BENEFITS:

Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 6% 401K matching. New staff members receive 3 weeks vacation, 10 sick days, 2 personal days in their first year. Additionally we are closed Christmas Eve through New Year’s Day.

After 1 year of service staff members receive 20 weeks of fully paid parental leave and after five years, staff are eligible for a 12 week paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.

Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.

Salary for this position starts at $60,000 and is commensurate with experience.

Apply for this Job

* Required

  
(File types: pdf, doc, docx, txt, rtf)
  
(File types: pdf, doc, docx, txt, rtf)


Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Greenpeace USA’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.