About Great Oaks Charter Schools
At Great Oaks, students will shape the world, not be defined by it. Therefore, we believe that children learn best through a combination of project-based, authentic learning experiences, and direct instruction to support skill development and accelerate learning. Instruction and culture are grounded in our design principles of Mastery, Leadership, and Community. As part of the model, Great Oaks Americorps Fellows provide students with additional opportunities to engage in critical content, which helps to close academic achievement gaps and level the playing field. We are seeking talented, tenacious people who share our belief that all students deserve a high-quality education.
About Great Oaks Charter School – Bridgeport
Great Oaks (GO) Charter School - Bridgeport opened in the Fall of 2014 and has a focus on serving students who are English Language Learners. In the upcoming 2021-2022 school year, Great Oaks – Bridgeport will serve grades 6th through 12th.
- Assist with internal and external correspondence, drafting communications and developing sophisticated presentations for multiple stakeholders including the board, vendors, school staff, parents, and students.
- Act as liaison on behalf of the ED and other departments/staff within the organization.
- Manage incoming requests by prioritizing, researching and responding to or delegating responses as needed, ensuring seamless communication between teams with real-time progress updates.
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserve ED's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Welcome visitors, families, staff, and students by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintain staff, family and stakeholder confidence and protect operations by keeping information confidential.
- Assist with managing the highly demanding schedule of ED on a daily basis, ensuring schedule is executed in a timely manner with all prep documents ready and reviewed in advance.
- Maintain ED's appointment schedule by planning and scheduling appointments, meetings, conferences, teleconferences, and travel.
- Represent the ED by attending meetings in the executive's absence; speaking for the executive.
- Record, transcribe and distribute meeting minutes and action items
- Maintain an organized and up to date expense management system, filing system and contacts database.
Special Projects & Reporting:
- Assist with special event logistics as needed (school tours, off site meetings, staff meetings, school events, etc.) and address a variety of audiences with a knowledgeable and friendly demeanor.
- Organize, manage, and provide administrative support for special projects.
- Prepare reports, presentations and other documents, by collecting and analyzing data.
- Provide historical reference by developing and utilizing filing and retrieval systems;
- Coordinate and complete projects and tasks as requested by the ED to further the mission of the school, following up on results.
- Contribute to team effort by accomplishing related results as needed.
Competencies and Qualifications
Reporting directly to the Executive Director, the successful candidate will have demonstrated success in balancing many competing priorities and projects in an urban school setting. S/he will be a problem solver, always thinking on their feet to find creative solutions to any issues that arise. S/he will be incredibly resilient and remain cool, calm and collected under pressure.
The successful candidate will also have:
- A strong academic record with a Bachelor’s degree from a competitive college or university required
- 3-5 years of previous operations/administrative experience in a K-12 education setting
- The ability to successfully manage a variety of projects varying in scope and urgency and see them to their completion with extreme attention to detail
- Very strong computer and technology skills including proficiency in Microsoft Word and Excel
- Exceptional oral and written communication skills
- Excellent ability to stay organized in a fast paced environment
- Strong ability to efficiently and effectively delegate tasks to other members of the operations team
- An exceptional ability to respond well to feedback and implement it immediately
- A strong belief that all students can succeed
- A do-whatever-it takes attitude including a willingness to work occasionally on the weekend or in the evening
This position is for the 2021-2022 school year and the successful candidate will start in the summer of 2021. Selected candidates will be contacted to set up an interview.
Great Oaks provides a competitive compensation and benefits package; exact compensation will vary based on experience and education.