The mission of the Great Oaks Charter Schools is to prepare students to succeed in college. What sets Great Oaks Charter Schools apart from other charters is the use of a high-dosage tutoring model implemented by the Great Oaks Tutors Corps, a group of recent college graduates who provide two hours of daily tutoring to every student. At Great Oaks, we are committed to providing a rigorous 6-12 academic program, fostering a positive school culture and building authentic relationships with families. We are seeking hard-working, tenacious people who share the belief that all students deserve a high-quality education. 

About Baltimore Collegiate School for Boys

Baltimore Collegiate School for Boys is the first charter school in the city to serve exclusively boys with a continuous academic program from grades 4 through 8. At Baltimore Collegiate, students will shape the world, not be defined by it. We believe that children learn best through a combination of project-based, authentic learning experiences, and direct instruction to support skill development and accelerate learning. Instruction and culture are grounded in our design principles of Mastery, Leadership, and Community. As part of the model, Baltimore Collegiate Americorps Fellows provide students with additional opportunities to engage in critical content, which helps to close academic achievement gaps and level the playing field. In addition to providing daily content tutoring and mentorship, a small percentage of Fellows are also enrolled in the Baltimore Collegiate Teacher Residency. We are seeking talented, tenacious people who share our belief that all students deserve a high-quality education.

Position Summary

The Collegiate AmeriCorps Compliance Manager will take ownership over all compliance related matters of AmeriCorps program  They will work directly with the school leadership team, the Five Smooth Stones Foundation, and the Great Oaks Foundation. They will report to the site based Collegiate Fellow Director. The ideal candidate will have enormous attention to detail, enjoy working in a fast paced environment, can manage many competing priorities and stakeholders and work efficiently under strict deadlines. They will also hold themselves to a very high standard of personal integrity and understand the level of accountability that comes with having fiduciary responsibility in managing a federal grant.

Responsibilities 

Ensure that Baltimore Collegiate is in compliance with regulations set forth by the terms of the AmeriCorps grant:

  • Develop and implement effective management systems to track all measures outlined in the AmeriCorps contract.
  • Track, monitor, and report on member service including performance measures, member activities, and member hours.
  • Construct, manage, and maintain member files to ensure they are accurate and up-to-date.
  • Conduct regular internal audits of member files to guarantee they are external audit ready at all times.
  • Manage and maintain all data related to AmeriCorps programming.
  • Assist members to enroll in My AmeriCorps portal and fill out all required AmeriCorps paperwork.
  • Work alongside Baltimore Collegiate to conduct criminal background checks on all members.
  • Take ownership of enrolling all members into eGrants within 8 days and exit them within the same time frame in the case of a departure from the program.
  • Assure all activities of members are in compliance with the AmeriCorps contract and members are not engaging in any prohibited activities.
  • Implement a plan for AmeriCorps members with pending background checks to ensure they are accompanied with students at all times.

Supervise Fellows’ day-to-day primary responsibilities to Instruct for Mastery and Mentor for Leadership:

  • Manage and supervise daily small group tutorials (instruct) provided by Fellows in math and English Language Arts and supervise weekly goal-setting and coaching meetings (mentor) provided by Fellows and focused on student academic and social-emotional growth.
    • Ensure that Fellows have the necessary resources they need (curriculum, computers, space etc.) to deliver effective tutorial, goal-setting, and coaching sessions.
    • Monitor how well Fellows are prepared for tutorial, goal-setting, and coaching sessions and coach Fellows to use their planning time effectively when necessary.
  • Work closely with teachers and members of school leadership to ensure that the Collegiate Fellows are meeting the needs of students by analyzing student growth and achievement data.

Monitor AmeriCorps member experience and successfully build a collaborative & positive Collegiate Fellow community:

  • Identify/proactively manage Collegiate Fellow & Collegiate Fellow Lead operation, finance, human resource, housing, and AmeriCorps compliance challenges and concerns - ensuring they never detract from the service provided to students.
  • Collaborate with Baltimore Collegiate leadership and the Great Oaks Foundation to: 
    • Establish Collegiate Fellows Citizenship Program, Collegiate Fellows Career Readiness Program,  Collegiate Fellows Alumni and Advisory Board Engagement Program, and to ensure high quality Collegiate Fellow team building, appreciation, and reflection activities.
    • Support the planning of National Service Days (9/11, MLK Day) and Collegiate Fellow network events (Baltimore Collegiate Forum, Beyond the Corps Day).
    • Effectively capture the experience of Collegiate Fellows and schools, utilizing systems/procedures to report findings back to Foundation and school-based leaders, and protocols to improve on growth areas.

Lead the on-campus selection process and engage prospective Collegiate Fellows:

  • Work with the Director of Talent and Recruitment at Baltimore Collegiate and Great Oaks Foundation to ensure processes and procedures are followed by the site based team members who are involved in the selection process.
  • Conduct in-person or Skype interviews and review work product tasks associated with a prospective Fellow’s application and complete interview evaluations electronically.
  • Ensure that there is timely communication with Fellows who have accepted the offer to join the Collegiate Fellows to keep them engaged and to prepare them for the start of their Collegiate Fellow experience.
  • Provide outreach to community based organizations to share information about the Collegiate Fellows, Baltimore Collegiate School Schools, and the Great Oaks Foundation.

Competencies and Qualifications

As a prerequisite, the successful candidate must believe in the core values of Baltimore Collegiate and be driven by its mission. The candidate should demonstrate a passion for breaking new ground to lead social change. The successful candidate will most likely have had experience with a service driven non-profit organization. The successful candidate will also have:

  • A strong academic record with a Bachelor’s degree
  • Experience in instruction if they are leading in Instruct for Mastery and Mentor for Leadership
  • An impeccable ability to stay organized in a fast-paced environment with very strong attention to detail
  • The ability to multitask and prioritize work
  • An internal drive to get every single small detail correct; a perfectionist
  • Proficiency in Microsoft Excel and a love for spreadsheets and data
  • A very high standard of personal integrity
  • Strong relationship building skills
  • Exceptional oral and written communication skills
  • A do-whatever-it takes attitude including a willingness to work occasionally on the weekend or in the evening
  • Highly collaborative 
  • Self-confidence, flexibility and the ability to respond well to feedback 
  • Experience planning events
  • Experience working with AmeriCorps preferred
  • Previous management experience preferred 
  • Excellent problem-solving and analytical skills 
  • Awareness of and comfort with issues of diversity, specifically around race, class, and gender; ability to engage in and facilitate discussion about diversity, equity, and inclusion

COMPENSATION

Great Oaks provides a competitive compensation and benefits package; exact compensation will vary based on experience and education.

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