ABOUT US

We’re Grayling UK, a multi award-winning PR & Communications agency that truly creates advantage for our clients. We care passionately about our people too and we’re the proud winner of PR Week’s ‘Best Place to Work’ award. From consumer PR to crisis management – and literally everything in between - we help clients across the UK and around the world to build their brand, implement effective comms strategies and engage with their audiences better than ever before.

 

ABOUT THE ROLE

We're seeking an organized and effective Billing Administrator to deliver core finance services as part of a commercially-focused central business support function. The role will help support the core accounts receivable function, reporting to the Deputy Financial Controller and assist with the central support function on an ad-hoc basis. You will form part of a support function who will become the go-to person on billing/administrative financial matters for the operational teams working in the London office. Providing support to those operational teams, you’ll drive all finance processes in relation to billing, accrued, deferred, BIA and Work In Progress.

 

You will bring a high degree of accuracy to your work, aiming to deliver reliable responses and documentation. You will deal with queries from front office staff and clients promptly, seeking the advice of the Deputy Financial Controller as appropriate. You will take the initiative to flag opportunities to improve processes or profitability as they arise and will not be afraid to challenge accepted norms, if you feel able to propose alternative ways of doing things that would be of benefit to the business.

This role can be based in one of our regional offices, ideally Birmingham but we also have offices in Bristol, Cardiff, Southampton, Edinburgh, Glasgow, Manchester and Leeds, Alternatively, we'd also be open to a London based candidate to be situated in our Head Office.

KEY ACCOUNTABILITIES

  • Monthly retainer and project billing inline with forecast per revenue tracker.
  • Preparation of the WIP worksheet for front-office review, proactively working with the front office team to ensure WIP is invoiced in a timely manner.
  • WIP clear-downs – matching of invoices to cost to reflect correct mark up to be recognised, release of unused core ops and ensuring periodic review of balance held in WIP for 90 days and escalating any issues with the FM.
  • Monthly preparation of aged WIP/BIA balances prior to review with FM, to prioritise balances needing attention
  • Preparation of revenue reconciliation at month end and verifying/tying in balances from the Revenue reconciliation sheet to the GL for completeness, along with review with Finance Manager.
  • Updating the revenue tracker for actuals following approval of revenue reconciliation, reviewing with FM to ensure accuracy of reported data.
  • Updating/monthly roll-over of fee instruction/Revenue reconciliation sheet
  • Following up on accrued/deferred income balances and WIP instructions ensuring these are being reviewed monthly by front office and escalating any issues with the FM/Deputy Financial Controller in the first instance
  • Other ad hoc support to the Deputy Financial Controller as requested
  • Monthly maintenance and closing of client Jobs
  • Regular liaison with Treasury Manager to agree responsibilities for specific clients
  • Contact with allocated clients’ accounts payable departments to ensure receipt and approval of our invoices ahead of due dates
  • Other ad-hoc duties which form part of the central support function

 

ABOUT YOU

  • Flexibility and the attitude of a team player
  • Good writing ability
  • Attention to detail
  • Excellent organisational skills
  • Pro-active, takes initiative and is driven
  • Loves a challenge
  • Excellent communication skills
  • Team player
  • Inquisitive by nature

 

OUR PROMISES TO YOU

  • A highly competitive salary & benefits package.
  • An exciting and dynamic working environment (in newly refurbed central London offices).
  • An incredibly positive and supportive work culture driven purely by our values.
  • Regular team socials and early finish Fridays.
  • An abundance of personal development opportunities, with courses ranging from writing, resilience, creativity and more!
  • Flexible working arrangements.
  • 25 days’ holiday, increasing by one day every year up to 30 days.
  • New business bonuses.
  • Health & wellbeing programmes.

 

At Grayling, we recognise that to deliver the best work for our clients, we need a diverse range of perspectives and experiences. As an equal opportunities employer, we are committed to ensuring best practice approaches to a diverse and inclusive recruitment process and encourage applications from people of all backgrounds.

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