Gradient is growing fast and we need a part-time Office Manager (25 hours/week) to keep things running smoothly. You'll be the face of our office, welcoming guests and making sure everything's organized and safe.  You'll tackle projects to improve how we work. If you're good at juggling tasks, love a fast paced environment and keeping things in order, this role's for you!

At Gradient, our mission is to provide planet positive building comfort. Today, the environmental impact of heating and cooling surpasses that of the entire transportation sector, and without intervention, this trend is set to escalate drastically. Our high-efficiency heat pump is just the first step of our journey toward successfully decarbonizing buildings. By joining Gradient, you'll be at the forefront of making sustainable living accessible to all, ensuring healthier communities and a brighter, greener future.

Responsibilities:

  • Greeting and serving as the first point of contact for all office guests, visitors, and business associates 
  • Own all workflows of daily facilities management while proactively planning & implementing internal systems and procedures
  • Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required
  • Processing and distributing incoming and outgoing mail 
  • Scheduling and coordinating team meetings, lunches, celebrations, and other ad hoc gatherings 
  • Coordinate and facilitate company wide & board meetings set up.
  • Ensuring that employees have all necessary resources and supplies to do their best work & providing an outstanding workplace experience for team members
  • Ability to handle multiple tasks concurrently, juggling priorities effectively.  
  • Taking on independent projects to improve operations and processes, increase company productivity, and inform spending decisions and planning
  • Resolving basic computer, office, and conference system equipment problems

Desired Qualifications:

  •  3+ years of relevant work experience in operations/office administration or similar
  • Exceptional organization and attention to detail
  • Excellent writing and communication skills
  • Outcome-focused approach to drive projects to completion
  • Adaptable and willing to re-prioritize tasks in a rapidly changing startup environment
  • Demonstrated success working independently with high levels of autonomy over projects
  • Computer savvy and G-Suite proficient, comfortable learning new software
  • Comfortable with ambiguity, eager to learn, and adaptable/comfortable taking on responsibilities even though they may be things you’ve never done before. 
  • Strong communication and interpersonal skills
  • Attention to detail and ability to multitask 
  • Knowledge of office management and administrative procedures
  • Proficiency in Google Suite and other relevant software 
  • Ability to work independently and as part of a team

Bonus Qualifications:

  • IT & Computer Experience
  • HR Experience
  • Rippling (PEO)

The estimated salary range for this role is $30 – $40 USD per hour. Individual salaries vary on a number of factors including but not limited to geography, skills, education, experience and unique qualifications where applicable.

Apply for this Job

* Required
resume chosen  
(File types: pdf, doc, docx, txt, rtf)
cover_letter chosen  
(File types: pdf, doc, docx, txt, rtf)


Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Gradient’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.


Enter the verification code sent to to confirm you are not a robot, then submit your application.

This application was flagged as potential bot traffic. To resubmit your application, turn off any VPNs, clear the browser's cache and cookies, or try another browser. If you still can't submit it, contact our support team through the help center.