Executive Assistant - Experience with fundraising and marketing is preferred

Great Oaks Charter School - New York City

About Great Oaks Charter Schools

The mission of Great Oaks Charter Schools is to mold students who will shape the world, not be defined by it. Our approach is centered around the design principles of Mastery, Leadership and Community to foster students’ ability to be confident, persist through challenges, and embrace failure as an opportunity to learn & grow.

At Great Oaks, we are committed to providing a rigorous 6-12 academic program that fosters positive school culture and building authentic relationships with families. We combine project-based learning, an advanced curriculum, and supplementary tutorial support to maximize student agency. We are seeking highly-talented, experienced, tenacious educators who enjoy thinking outside the box and share the belief that all students deserve a high-quality education.

About Great Oaks Charter School – New York City

The Great Oaks Charter School - New York City (GO-NYC) opened in the Fall of 2013 on the Lower East Side of Manhattan. The school currently serves approximately 310 students in 6th-11th grades. At scale, Great Oaks - NYC will serve roughly 350 students in grades 6th-12th. In the fall of 2023, GO-NYC opened its doors in its new location at 240 Bleecker Street in the West Village. At GO-NYC, utilizes a full inclusion model which means that every core class is taught as an Integrated Co-Teaching (ICT) classroom. Our classrooms will typically have two co-teachers (one content, one special education) as well as an Americorps Fellow working with students every day.

At GO-NYC, diversity, equity, and inclusion are not just words – they are the foundation of who we are and how we operate. We are committed to continuously improving and evolving our practices to ensure that our workplace reflects the rich tapestry of humanity to foster a workplace where every individual is not only welcomed, but celebrated for their unique background, perspective, and identity. We seek to provide equal opportunities for all and empower every employee to thrive.

POSITION SUMMARY

GO-NYC High School is seeking a dynamic, mission-aligned candidate to join our team as an Executive Assistant for the 2024-2025 school year. The Executive Assistant will report to and work closely with the Executive Director on a variety of tasks, including but not limited to:

Communication:

Assist with internal and external correspondence, drafting communications and developing sophisticated presentations for multiple stakeholders including the board, vendors, school staff, parents, and students.
Act as liaison on behalf of the ED and other departments/staff within the organization.
Manage incoming requests by prioritizing, researching and responding to or delegating responses as needed, ensuring seamless communication between teams with real-time progress updates.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserve ED's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Welcome visitors, families, staff, and students by greeting them, in person or on the telephone; answering or directing inquiries.
Maintain staff, family and stakeholder confidence and protect operations by keeping information confidential.

Scheduling/Coordination:

Assist with managing the highly demanding schedule of ED on a daily basis, ensuring schedule is executed in a timely manner with all prep documents ready and reviewed in advance.
Assist with special event logistics as needed (school tours, off site meetings, staff meetings, school events, etc.) and address a variety of audiences with a knowledgeable and friendly demeanor.
Maintain ED's appointment schedule by planning and scheduling appointments, meetings, conferences, teleconferences, and travel.
Represent the ED by attending meetings in the Executive's absence; speaking for the Executive when necessary.
Record, transcribe, and distribute meeting minutes and action items.
Maintain an organized and up to date expense management system, filing system, and contacts database.
Manage board calendar, meeting minutes, and liaison duties between the board of directors and school.

Special Projects:

Researching new funding and school development opportunities on a local, state, and federal level.
Drafting proposals/LOIs, grant application narratives, and budgets and collaborate to finalize with program staff, finance, and the Executive Director.
Submitting grant applications via paper or online portals, and maintain list of passwords
Develop and curate engaging content for social media platforms.
Assist in the creation and editing of written, video, and photo content.
Prepare reports, presentations and other documents, by collecting and analyzing data.
Coordinate and complete projects and tasks as requested by the ED to further the mission of the school, following up on results.
Contribute to team effort by accomplishing related results as needed.

Competencies and Qualifications

Reporting directly to the Executive Director, the successful candidate will have demonstrated success in balancing many competing priorities and projects in an urban school setting. S/he will be a problem solver, always thinking on their feet to find creative solutions to any issues that arise. S/he will be a consummate professional, incredibly resilient and remain cool, calm and collected under pressure.

The successful candidate will also have:

A strong academic record with a Bachelor’s degree from a competitive college or university required
3-5 years of previous operations/administrative experience, preferably in a 6-12 education setting
The ability to successfully manage a variety of projects varying in scope and urgency and see them to their completion with extreme attention to detail
Very strong computer and technology skills including proficiency in Microsoft Word and Excel
Exceptional oral and written communication skills
Excellent ability to stay organized in a fast paced environment
Strong ability to efficiently and effectively delegate tasks to other members of the operations team
An exceptional ability to respond well to feedback and implement it immediately
A strong belief that all students can succeed
A do-whatever-it takes attitude including a willingness to work occasionally on the weekend or in the evening

Compensation

Great Oaks provides a competitive compensation and benefits package; exact compensation will vary based on experience, certification, and education. The anticipated salary range is between $65,000 - $80,000.

General Information

This position is for the 2024-2025 school year and the successful candidate will start in July of 2024. Selected candidates will be contacted to set up a video interview.

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