Facilities Coordinator Intern

About the Job:

Internships typically start in June and run through August/September.

Global Health Labs is seeking an undergraduate-level summer Intern to join a dynamic Facilities team and ensure day to day facility related operational support.  Ideal candidate is ready to serve in whatever capacity is needed while providing exceptional service. 

Role Summary:

We are seeking a motivated and innovative Facilities Coordinator Intern to support operations and ensure an efficient, effective, and safe working environment. Reporting to the Manager of Safety & Facilities, they’ll also work closely with research colleagues, accounting, legal and the lab manager.

Key Duties and Responsibilities:

The Facilities Coordinator Intern will:

• Coordinate with departments to ensure new contracts are properly entered into the contracting database for routing and signature.
• Restock office and kitchen supplies.
• Keep track of regular and ad-hoc facility expenses and record properly in the Travel and Expense system.
• Conduct market research and compare costs and benefits when evaluating new vendors.
• Research new services and appliances to facilitate operations.
• Ensure compliance with health and safety regulations.
• Work with lab manager to ensure timely purchasing of lab supplies and equipment.
• Check rooms and furniture to identify needs for repairs or renovations.
• Maintains laboratory inventories and keeps laboratory spaces organized and appropriately stocked by ensuring consumables.
  and special items are efficiently ordered, received, and delivered to their appropriate locations.
• Provide backup support for other members of the facilities team.
• Receiving and distribution of packages for the laboratory and office space.
• Other duties as assigned by the Manager of Facilities.

Required Skills and Experience:

• High school degree or equivalent required
• Currently enrolled in an undergraduate program is a plus.
• Must be able to lift up to 15 pounds.
• Experienced in general office operations.
• Organized and skilled at documenting work for the benefit of others.
• Worked successfully in collaborative team environments to support overall team goals.
• Experience with purchasing and expense system is a plus (Salesforce or Coupa).
• Comfortable driving short distances for work related business.
• Customer service experience

Required Competencies:

GH Labs Success Factors: We believe there are a few prioritized key capabilities and behaviors that are critical to success for all roles at GH Labs. They are:

• Demonstrates Collaboration: actively listens and works with others openly and transparently to create an environment where diverse viewpoints are valued, and information is shared for the purposes of solving problems and achieving collective goals. Seeks collaborative solutions as the best path to sustainable change.
• Accelerates Impact: takes risks, proves/disproves concepts quickly and with a growth mindset, solves creatively, and partners strategically to achieve results and deliver impact on GH Labs mission.
• Promotes Accountability: holds self and others accountable so that success is celebrated, and failure is understood and addressed.
• Establishes Trust: interacts, shares, and receives information and feedback in a way that builds trust and gains the confidence of others.

Role-Specific Success Factors:

• Ability to Multitask: can effectively prioritize and sequence activities, shifting from strategic and complex work to tactical implementation, as needed.
• Action Oriented: takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Communicates Effectively: develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences, including an ability to influence across boundaries (levels, roles, cultures).
• Cultivates Innovation: creates new and better ways for the organization to be successful.
• Effective Technology Skills: is proficient in Outlook, Teams, Excel, PowerPoint, SharePoint, OneNote, etc.
• Manages Complexity: makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Nimble Learner: actively learns through experimentation when tackling new challenges, using both successes and failures as learning fodder.

Pay & Benefits:

GH Labs is committed to paying employees equitably for substantially similar work. A reasonable estimate of the current salary range for this position is $25.00/hr. to $40.00/hr. Intern hourly rates are determined by current level of education.