JOB SUMMARY:
The Payroll Analyst prepares semi-monthly payroll input to computerized payroll systems for the US offices. Answers questions from employees regarding payroll matters. Assists with governmental reporting/compliance and audits. Coordinates and processes any irregular payments (i.e., bonus or ACH payments, etc).
JOB RESPONSIBILITIES:
- Processes semi-monthly payroll in UKG or a different provider in the future.
- Calculates retro pay, vacation pay, etc.
- Processes payroll one-time earnings such leave of absence, secondment, bonus, etc.
- Reviews and uploads permanent benefit elections such as medical, dental, vision, etc.
- Reviews and enters retro benefit elections such as medical, dental, vision, etc.
- Runs multiple 401(k) reports from Merrill Lynch and updates employee deductions as required.
- Reviews and imports timesheets into payroll.
- Reviews and imports phone reimbursements, personal charges, imputed income, etc.
- Responsible for auditing information in UKG such as new hires, terminations, taxes assigned to employee, etc.
- Reviews immigration chart to ensure proper visa taxes are applied.
- Audits payroll before transmission.
- Runs, saves and distributes post payroll reports as required
- Prepares Firm Payroll Funding after each payroll transmission to ensure proper funding in the payroll bank account.
- Continuous review of payroll processes to ensure efficiency.
- Reviews and audits payroll master file and year to date totals to ensure accurate W-2 reporting.
- Maintains all payroll related information in shared payroll folder.
- Runs reports for management as scheduled and requested.
- Coordinates with finance to resolve all semi-monthly bank reconciliations and general ledger uploads.
- Assists employees with employee self-service.
- Must be comfortable preparing and presenting new ideas to improve current processes while taking into account different scenarios to anticipate any impact they may have on the business.\Prepares semi-monthly, quarterly, year-end and fiscal year-end reports such as AO2 (loans) and G99 reports for management.
- Develop and maintain project schedules, goals, and communications.
- Assist Manager with tasks and special projects as requested such as opening and following up on UKG cases, gathering information for audits, etc.
- Assists with implementing and auditing new payroll systems.
JOB SPECIFICATIONS:
Education: Associate’s degree or equivalent from two-year College or technical school. CPP a plus.
Experience: At least 5 years payroll processing experience.
Skills and Abilities: Strong knowledge of UKG a plus; excellent attention to detail; clear written and verbal communication skills; solid understanding of payroll and payroll tax laws; strong organizational and time management skills; ability to maintain confidential information. Must be a team player and be able to work in a logical and methodical manner.
Attendance: All positions require punctuality and regular attendance. This is a hybrid role located in NYC with a possibility of remote work. Remote work consideration will be given to candidates outside of the New York Metro area.
Technological Skills: Proficiency in MS Office Suite including advanced Excel skills.
