HR Coordinator at FreshRealm - Ventura, CA

Provides department support in a full range of HR functional areas including records administration, on/off-boarding and coordinating/implementing HR initiatives and activities.  Supports all administrative aspects of compliance and reception/office administration and service related activities.

Responsibilities:

Supports HR processes including but not limited to:

  • Coordinates on-boarding process for newly hired employees; ensures new hire forms and processes are completed and records are filed.
  • Creates and maintains all electronic employee records using ADP Workforce Now Document Cloud.
  • Provides administrative support to the Human Resources department.  Maintains confidential employment/employee relations data and records. 
  • Develops and/or administers various HR business processes such as exit processing, conversions, candidate processing/experience and onboarding.
  • Assists with the planning and execution of employee activities and programs to support creating a fun and engaged culture. 
  • Responds to a wide range of employee inquiries.  Interacts with all levels of employee to resolve issues.  Monitors incoming telephone calls to determine the appropriate course of action.  Refers callers to appropriate source.
  • Prepares reports and presentations.  Develops spreadsheets and prepares reports for use by the Human Resources Department.
  • Creates various communications to publicize upcoming employee events and programs.  
  • Supports administration of various compliance and employee relations programs such as unemployment claims administration, workers compensation, leave of absence and other functional activities. 
  • May assist with coordination of job postings ensuring a high degree of quality in candidate facing spaces.
  • Schedules travel and interviews for candidates, calendaring meetings, problem-solving, and communication with recruiters, candidates, vendors, and agencies.
  • Ensure timely and accurate compliance reporting in various areas such as EEO, regulatory postings and mandated training through LMS administration for all sites across US. 
  • Manage office services support for 50 person office, including ordering supplies, mail and shipping, vendor management for site repairs and other related needs.
  • Performs other related duties as assigned.

Minimum Qualifications:

Education:

      Requires a High School diploma or its equivalent. College degree preferred.

Experience:

Minimum 2-3 years related experience in Human Resources administration.  Recruiting and employee relations support experience a plus.

Knowledge/Skills/Abilities:

      Requires:

  • Proficient skills in word processing and spread sheet software; Google Suite a plus
  • Attention to detail and accuracy, timely delivery of projects and highly proficient organizational skills
  • Familiarity and working knowledge using HRIS tools; ADP Workforce Now a plus
  • Strong interpersonal, oral and written communication skills
  • Willingness to take initiative and drive results
  • Friendly and oriented to delivering positive customer service experiences for employees and visitors

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