Executive Assistant, For Our Future and For Our Future Action Fund
Summary: For Our Future, a 501(c4) and SuperPAC, is seeking an Executive Assistant to facilitate the day to day operations of this progressive organization . This is a full time position with benefits & competitive pay. Salary commensurate with experience. This position will report directly to the CEO and will work with senior staff.
Duties and Responsibilities:
Oversees, schedules and manages meetings and appointments on CEO’s calendar.
Manages and tracks all expenses related to executive office: contracts, appointments, and events.
Provides excellent customer service to employees, clients and guest; and serves as a first point of contact to the CEO.
Proof all memoranda for grammatical errors prior to distribution for CEO and other senior team.
Coordinates and communicates with senior team to schedule team meetings with CEO.
Records high priority goals and action items at various high level meetings
Updates internal operational procedure documents as needed.
Orders, stores and organizes all office supplies & equipment.
Supports CEO in managing and resolving operational issues.
Sorts and distributes mail and emails to respective personnel.
Stores, files and retrieves national documents and reports as needed.
Manages incoming and outgoing mail and packages.
Maintains employee confidence and protects operations by keeping information confidential.
Performs general office administrative and clerical duties including maintenance of various spreadsheets
Meticulous attention to detail.
Bachelor's degree in Business or related field.
Familiarity with Google Applications: Google Calendar, Gmail, Google Drive.
Experience managing staff and/or interns.
Sense of humor.
Ability to travel and work long hours.
Experience working on time sensitive projects in a fast-paced environment.
Exercises good judgment in high-pressure situations.
Flexibility and a willingness to take on new tasks as the responsibilities of the position evolves.
Strong verbal and written communications skills; and interpersonal skills.
Maintains enthusiasm and calm demeanor in stressful situations