Summary: For Our Future, a 501(c4) and SuperPAC, is seeking an Executive Assistant to facilitate the day to day operations of this progressive organization. This is a full-time position with benefits & competitive pay. Salary commensurate with experience. This position will report directly to the CEO and will work with senior staff.
Duties and Responsibilities:
• Oversees, schedules and manages meetings and appointments on CEO’s calendar. • Manages and tracks all expenses related to executive office: contracts, appointments, and events. • Provides excellent customer service to employees, clients and guest; and serves as a first point of contact to the CEO. • Proof all memoranda for grammatical errors prior to distribution for CEO and other senior team. • Coordinates and communicates with senior team to schedule team meetings with CEO. • Records high priority goals and action items at various high-level meetings • Updates internal operational procedure documents as needed. • Orders, stores and organizes all office supplies & equipment. • Supports CEO in managing and resolving operational issues. • Sorts and distributes mail and emails to respective personnel. • Stores, files and retrieves national documents and reports as needed. • Manages incoming and outgoing mail and packages. • Maintains employee confidence and protects operations by keeping information confidential. • Performs general office administrative and clerical duties including maintenance of various spreadsheets
• Meticulous attention to detail. • Bachelor's degree in Business or related field. • Familiarity with Google Applications: Google Calendar, Gmail, Google Drive. • Experience managing staff and/or interns. • Sense of humor. • Ability to travel and work long hours. • Experience working on time sensitive projects in a fast-paced environment. • Exercises good judgment in high-pressure situations. • Flexibility and a willingness to take on new tasks as the responsibilities of the position evolves. • Strong verbal and written communications skills; and interpersonal skills. • Maintains enthusiasm and calm demeanor in stressful situations.