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Executive Assistant - Salary range is $50,000.00 to $60,000.00, and commensurate with experience.

Summary:

For Our Future, a 501(c4) and SuperPAC, is seeking an Executive Assistant to facilitate the day to day scheduling for Executive team members. This is a full-time position with benefits & competitive pay. Salary commensurate with experience. This position will report directly to the CEO and will work with the Executive team.

Duties and Responsibilities:
• Oversees, schedules and manages meetings and appointments on Executive team member calendars.
• Manages and tracks all expenses related to executive office: contracts, appointments, and events.
• Provides excellent customer service to employees, clients and guest; and serves as a first point of contact to the CEO.
• Proof all memoranda for grammatical errors prior to distribution for CEO and other executive team members.
• Coordinates and communicates with senior team to schedule team meetings with CEO.
• Records high priority goals and action items at various high-level meetings
• Updates internal operational procedure documents as needed.
• Orders, stores and organizes all office supplies & equipment.
• Supports CEO in managing and resolving operational issues.
• Sorts and distributes mail and emails to respective personnel.
• Stores, files and retrieves national documents and reports as needed.
• Manages incoming and outgoing mail and packages.
• Maintains employee confidence and protects operations by keeping information confidential.
• Performs general office administrative and clerical duties including maintenance of various spreadsheets

Qualifications:

• Meticulous attention to detail.
• High school diploma or GED.
• Familiarity with Google Applications: Google Calendar, Gmail, Google Drive.
• Ability to travel and work outside of normal business hours.
• Experience working on time sensitive projects in a fast-paced environment.
• Exercises good judgment in high-pressure situations.
• Flexibility and a willingness to take on new tasks as the responsibilities of the position evolves.
• Strong verbal and written communications skills; and interpersonal skills.
• Maintains enthusiasm and calm demeanor in stressful situations.

Supervisory Responsibilities:
• None

Work Environment:
• Work is performed in an open office environment.

Physical Demands:
• The physical demands of this job require bending, sitting, and answering phones that may require repetitive motion.

Expected Hours of Work:
• Normal business hours are Monday thru Friday from 9am-6pm.
• Employees may be required to work outside of normal business hours including, nights, weekends, and holidays.

Required Education and Experience:
• High school diploma or GED equivalent.
• Minimum 1-year experience in a related field.

Preferred Education and Experience:
• Bachelor’s degree
• 2 years’ experience in a related field.

 

For Our Future offers the following benefits to all full-time employees:
• Health Insurance Coverage - 95% Employer Paid and 5% Employee
• Retirement Savings Plan with matching contributions up to the first 5%
• $100 Monthly Cell Phone Bill Reimbursement
• 10 Days Paid Time Off granted at the start of every new calendar year, as well as all paid federal holidays.


THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHENSIVE LISTING OF ACTIVITIES, DUTIES OR RESPONSIBILITIES THAT ARE REQUIRED OF THE EMPLOYEE. OTHER DUTIES, RESPONSIBILITIES AND ACTIVITIES MAY CHANGE OR BE ASSIGNED AT ANY TIME WITH OR WITHOUT NOTICE.

For Our Future Action Fund is an equal opportunity employer. This application will not be used for limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law, including race, color, age, religion, sex, sexual orientation, gender identity or expression, marital or parental status, creed, national origin, disability, ancestry, military service, or veteran status. Should an applicant need reasonable accommodation in the application process, he or she should contact a company representative.

AT-WILL EMPLOYMENT
The relationship between you and the For Our Future Action Fund is referred to as “employment at will.” This means that your employment can be terminated at any time for any reason, with or without cause, with or without notice, by you or the For Our Future Action Fund/For Our Future. No representative of For Our Future Action Fund has authority to enter into any employment agreement with you that is contrary to the foregoing “employment at will” relationship. By signing below, you hereby affirm your that your employment is “at will”, and that you acknowledge that no oral or written statements or representations regarding your employment can alter your “at will” status, except for a written statement signed by you and our Chief Executive Officer or duly authorized representative as determined by a resolution of the Board of Directors of For Our Future Action Fund.

 

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