Executive Assistant

The Role:

Location: Required to be onsite 1-2 days a week or as needed in our Soho New York, NY office.

We are seeking an experienced Executive Administrative Assistant to support 2-3 C-Level Executives, and a few of their directs, at Forge. This individual will work closely with their Executives, and other EAs, on scheduling, calendar management, and various projects. This individual will also help with various projects and tasks related to our New York, NY office when needed. 

Responsibilities: 

• Managing the Executives' schedules by proactively addressing scheduling conflicts and maintaining all meeting and appointments (close coordination with other EAs) 
• Managing travel arrangements and expense reporting requirements 
• Coordinating, planning, and organizing small-to large-scale meetings with internal and external stakeholders including investors, analysts, and board members 
• Scheduling quarterly earnings preps & risk management plannings for senior executives 
• Meeting preparation including gathering and building meeting materials; Creating and maintaining presentations 
• Undertaking special assignments/projects on a wide variety of issues as requested by the Executives  
• Anticipating needs, problem-solving for challenges, and managing emerging issues in a proactive manner 

Some projects you may support include:  

• Board slides and/or presentations 
• Legal documents, through DocuSign or wet signature requirements 
• Organizing Executive's team off sites and team building events  
• Preparing Executive's teams annual goals and achievements, with quarterly updates

Qualifications: 

• Experience supporting C-Level executives in a private equities or financial services setting  
• Forward-thinking, ability to anticipate the Executive's needs 
• Ability to learn new technology including collaboration tools 
• Proficient with MS Word and Excel and must have strong PowerPoint skills 
• Excellent written and verbal communication skills, reliable and timely communication skills 
• Thorough, with a very high attention to detail; Organized and systematic, with a high degree of respect for structure and process 
• Ability to work in a collaborative, fast-paced environment while meeting deadlines 
• Proven ability to maintain high ethical standards, confidentiality and professionalism, creative at brainstorming a path forward when stuck 
• Demonstrated ability to effectively partner, build trust, and communicate with all levels of employees, warmth and professionalism to our board members and customers 
• Must be able to sit and/or stand for long periods of time in an office setting or in home office setting while working  

For residents of New York, NY, the annual salary range for this role is $115,000 - $125,000 plus annual bonus. Final offers may vary from the amount listed based on geography, candidate experience and expertise, bonus, and other factors.

Forge implements a mandatory COVID-19 Vaccination Policy, which applies to all employees. All employees covered by this policy are required to be fully vaccinated as a term and condition of employment at Forge. Employees are considered fully vaccinated two weeks after completing primary vaccination with a COVID-19 vaccine, with, if applicable, at least the minimum recommended interval between doses. Employees must provide truthful and accurate information about their COVID-19 vaccination status, and, if applicable, their testing results as of the first date of their employment. 

Employees may request an exception from this mandatory vaccination policy if the vaccine is medically contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be legally entitled to a reasonable accommodation if they cannot be vaccinated because of a disability, or if the provisions in this policy for vaccination conflict with a sincerely held religious belief, practice, or observance. All such requests will be handled in accordance with applicable laws and regulations.