Flow Traders is looking for a receptionist to join our Facilities team in our Amsterdam office. The ideal candidate is service-minded, organized and has strong communication skills. Together with your colleague, you will be responsible for the front desk reception and you will be proactive in providing the best experience for both our internal and external stakeholders. This is a unique opportunity to join a leading proprietary trading firm with an entrepreneurial and innovative culture at the heart of its business. We value quick-witted, creative minds and challenge them to make full use of their capacities.
What you will do
- Coordinate Travel Arrangements including flights, accommodation, and transportation for employees as needed and ensure smooth travel experiences
- Maintain office inventory and manage vendor relationships
- Provide a positive and professional experience for all guests, including offering refreshments, assisting with inquiries, and ensuring a welcoming environment
- Handle incoming calls by directing to the appropriate department or individual, taking messages, and ensuring prompt response
- Manage incoming and outgoing packages
- Oversee the maintenance and functionality of office facilities, including ensuring meeting rooms are schedule, equipped and prepared for meetings or events
- Ensure that meeting rooms and the overall office environment are clean, organized, and conducive to productivity, including managing waste disposal and recycling efforts
- Work closely with the Facilities team and other departments to support cross-functional initiatives and contribute to a cohesive work environment
- Monitor physical access to the office, and participate in the Emergency Response Team (BHV) for timely response to any emergencies or alarms
- Assist with various administrative tasks such as accurate filing of documents, processing invoices, and supporting office operations as needed
- Actively seek opportunities to improve processes, suggest cost-saving measures, and contribute to the overall efficiency and effectiveness of office management
- Assist with any ad-hoc duties, projects and activities as and when required
What you need to succeed
- Minimum MBO degree
- Fluency in Dutch and English
- Service-mindedness, enthusiasm and proactivity
- Flexibility and accuracy
- Strong and assertive communication skills
- Hands-on mentality and the ability to solve problems with creativity
- Stress resistant and ability to work in a very dynamic environment, in a role which involved various duties
- Strong planning and organizations skills
- Ability to work shifts, between 8:00 AM and 6 PM, in office 5 days per week
- Minimum of 4 years’ experience in an secretarial/reception role (preferably within an international environment)
- Strong knowledge of MS Office
- Strong Multi-tasking and time management skills
Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.
