Payroll Accountant

About Flexport: 

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year. 

The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

The opportunity: 

Join a fast-paced, globally connected Payroll Team that plays a critical role in ensuring seamless payroll operations across the U.S., Canada, and beyond. As a key strategic partner, we collaborate with clients, vendors, and internal teams across our offices in San Francisco, Chicago, Dallas, Atlanta, China, Hong Kong, and Amsterdam.

We are looking for a detail-driven and proactive  Payroll Accountant to help drive accuracy, compliance, and efficiency in payroll-related processes. In this role, you’ll have the opportunity to tackle complex payroll challenges, address urgent inquiries, and optimize workflows while ensuring smooth payroll execution across multiple countries. If you thrive in a dynamic environment and are eager to make an impact in global payroll operations, we’d love to have you on board!

You will:

• Process the biweekly US and Canadian payrolls in Workday/Payworks including administration & calculation, employer tax compliance, leave management, calculating final termination pay, etc.
• Accurately process off-cycle payrolls (stock, final, bonus, commission, etc.) in a timely manner.
• Prepare journal entries and account reconciliations related to global payroll, ensuring superior attention to detail and critical evaluation of results across multiple countries and currencies.
• Review payroll and general ledger transaction details proactively throughout the month to streamline month-end close timelines, ensuring accuracy and completeness of recorded information.
• Resolve payroll and accounting discrepancies independently and efficiently.
• Assess variable compensation and implement a systematic approach for calculating related expenses.
• Assist with the preparation and finalization of monthly, quarterly and annual regulatory filings
• Support annual financial audits, ensuring all audit requirements and inquiries are met accurately and on time.
• Streamline financial processes and procedures to improve efficiency and accuracy, implementing best practices to optimize operations.
• Propose improvements to internal controls to mitigate risks and maintain compliance.
• Collaborate with cross-functional teams to ensure accurate financial data and smooth information flow across the organization.
• Participate in special projects such as documenting workflows, opening new offices for payroll taxation, improving processes, and updating payroll-related forms.
• Respond to employee inquiries regarding paychecks, direct deposit, and general payroll questions
• Review and audit payroll information entered into Workday to ensure accurate wage processing.
• Processing and maintaining payroll garnishments, tax corrections and year end filings

You should have:  

• A Bachelor’s degree in accounting, finance, or human resources 
• 3-5 years of payroll processing experience
• Experience in processing large payrolls (2000+ employees)
• Proficiency in Workday Payroll and Excel (VLOOKUP & pivot tables) 
• Strong verbal and written communication skills
• Strong administrative skills, including strict attention to detail and accuracy
• Ability to provide excellent customer service and work well in teams to establish and maintain effective working relationships
• Ability to learn processes quickly for more efficient and effective results
• Ability to adapt to changing work environments
• Capability to problem solve using analytical and reasoning skills
• Demonstrated ability to hold information confidential with excellent judgment
• A "compliance first" attitude to keep our regulators happy and enthusiastic about Flexport since we operate in a heavily regulated industry.

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