Position Overview and Responsibilities

FleishmanHillard is a global integrated communications agency delivering transformational outcomes for some of the world’s biggest brands. We are looking for a Coordinator to join our corporate headquarters in St. Louis and Talent Development (HR) Team. This position is integral to the administrative HR operations of our Americas and global teams. It requires a motivated self-starter with a passion for getting it right while working in a fast-paced environment. You would be joining a highly collaborative team that supports one another as we deliver on expectations for our internal network.

FleishmanHillard is intentional about using diversity, equity, and inclusion to strengthen the bonds between us, grow our people and create spaces for everyone to thrive. Staying true to our commitment to our people and the communities in which we live and work, we do not discriminate in any aspect of employment based on any characteristic protected by law. As part of our ongoing effort to be the world’s most inclusive agency, we are committed to seeking candidates who possess and demonstrate a profound interest in furthering our DE&I goals.

At FleishmanHillard you define it. We help you make it happen. Are you ready to join the team?

The Role

  • Provide regional administrative support to multiple offices with HR/people activities: processing HR paperwork, answering questions on HR related matters, submitting and tracking vendor invoices, and assisting with internal processes
  • Provide high-level administrative support to a small team of talent development staff: supporting travel, expense reports and calendar coordination as needed
  • Data entry and maintenance of sensitive and confidential information in various company databases
  • Assist with data reconciliations, identifying discrepancies, and correcting errors
  • Liaise with payroll, accounting, office administrators and vendors
  • Perform advanced, diversified and confidential administrative projects
  • Create, format, proof and finalize documents, presentations, spreadsheets, and reports
  • Maintain employee files and records in a manner consistent with company policy and complete filing of related documents in a timely manner

What We're Hoping to See

  • 2+ years of office experience in a client-centric environment, ideally within human resources, payroll, or the professional services industry
  • Ability to collaboratively work within the organization’s chain of command and interact appropriately with individuals at all levels, including those at the most senior levels of the organization
  • Excellent interpersonal skills with an ability to negotiate diplomatically, maintain composure, and demonstrate a strong client-service mindset and quality under constant deadline pressure
  • Resourceful problem solver, high attention to detail, with the ability to manage multiple ongoing activities
  • Experience handling and maintaining confidential information in a discreet and professional manner
  • Possesses attention to detail and strives for accuracy at all times
  • Must be self-motivated to work independently and thrive in a fast-paced, team-oriented environment
  • Demonstrates strong organizational, time management, and follow-up skills
  • Excellent oral and written communication
  • Experience with proofreading final documents for accuracy
  • Microsoft Office proficiency, especially Office 365, Excel, Word, and PowerPoint
  • High school diploma or equivalent is required

Our Story

We’re more motivated by what we can give than what we receive. That holds true for our colleagues, clients and communities across cultures and time zones. We believe giving our best is only possible in an environment that empowers us to truly be our best, so we focus on creating belonging for all and caring for the whole person. Because when you belong and have what you need to thrive — both at work and in life — you’re free to be you. To pursue your dreams and passions. To be bold and try new things, in the name of personal and professional growth and of work that leads to meaningful progress for the world. So, we respect and support one another amid differences and we acknowledge and celebrate who each of us is. We accept that we don't all have to have the same perspectives, beliefs, background or experiences to do great things together. A combination of our employee experience, industry-leading client work, global community service and contributions to inclusion has earned FleishmanHillard recognition as 2021, 2022 and 2023 Campaign Global PR Agency of the Year; 2023 ICCO Large Agency of the Year – The Americas; 2022 and 2023 PRWeek U.S. Agency of the Year; 2022 and 2023 PRWeek U.S. Outstanding Extra-Large Agency of the Year; 2023 Campaign US PR Agency of the Year; 2021 PRovoke APAC Consultancy of the Year; and 2021 PRWeek UK Large Consultancy of the Year. FleishmanHillard is part of Omnicom PR Group and has nearly 80 offices in more than 30 countries, plus affiliates in 45 countries.

FleishmanHillard offers a hybrid work model and seeks employees who are comfortable working in the office for a portion of their week, in accordance with their local office hybrid work policy. We value the collaboration and camaraderie that in-person interactions provide, but also understand the importance of flexibility and balance in our employees’ lives. We acknowledge that our people are diverse individuals with unique circumstances and needs, and therefore our goal is to foster a productive and inclusive work environment where all employees can thrive, both in and out of the office.

FleishmanHillard is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, alienage, citizenship status, sexual orientation, genetic information, or any other protected class under federal, state or local laws. Please do not contact the office directly to apply – only resumes submitted through this website will be considered. If you need assistance reviewing career opportunities or completing an application, please email our careers team or call 314-982-1700 and ask to be connected to Talent Development.

The anticipated salary range for this coordinator position is $51,000-$64,000.

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications and geography. A range of medical, dental, vision, 401(k) matching, paid time off and/or other benefits also are available.

 

 

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