Job Purpose:

Coordinators are the foundation of every good accounts team. Working alongside the Account Managers / Directors they own project logistics and make accounts run smoothly.

 Professional & Technical Experience: 

  • Educated to degree level with a minimum of 10-12 months’ relevant industry experience
  • Excellent IT Skills – Apple Macintosh proficient & Microsoft Office 2011 - PowerPoint/Excel/Word
  • Excellent written and verbal presentation skills 

Characteristics: 

  • Efficient, organized and dependable
  • Proactive and positive with the ability to prioritize workloads
  • Good financial aptitude/awareness
  • Ability to adapt to shifting timelines and work streams.
  • Flexible attitude towards different working methods and able to take on additional tasks as needed.

Key Responsibilities: The majority of time within the role is dedicated to:

  • Project Management
    • Managing timelines and resources in conjunction with the Account Manager / Director ensuring that the team knows the project status and next steps.
    • Supporting on smooth running, operations, logistics and infrastructure

 

  • Team Coordination
    • Assisting the team with calendar management and travel itineraries/arrangement
  • Clients
    • Building an understanding of the client business and structure
    • Exposure to working as part of the Account Management team in a client facing environment
  • Administration
    • Updating weekly client status reports, revenue forecast reports, resourcing requests and invoicing
    • Minutes / contact reports of meetings
  • Budgeting
    • Review project budget on a weekly basis to ensure projects are tracking accordingly
    • Learning how to budget, forecast, invoice and maintain tight management of ongoing project budgets
    • Demonstrating the ability to significantly contribute to developing cost proposals for new projects by management of financial tools and process.
  • Creative
    • Demonstrating an interest in, and sound judgment of, creative work, coherently argue a case where work is considered off brief or in need of refinement.
    • Demonstrating the ability to accurately interpret and analyze client data by distilling relevant insights / solutions for the team and client.
  • Business Knowledge
    • Demonstrate a clear knowledge of the agency world, key players and the wider WPP network
    • Showcase foundation level client knowledge
    • Distill all client inputs and distribute relevant project and sector knowledge to the wider project team

Key Success Factors:

  • Adaptability: Flexibility to accommodate varied tasks and prioritize accordingly
  • Communicative: Great written and verbal dialogue both internally and externally
  • Organized: Excellent base level project management skills
  • Inquisitive: A willingness to learn and better FITCH process
  • Generation of project opportunities within existing clients.

 

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