The Position:

The Executive Assistant, Topic is a dual-responsibility role. As an Executive Assistant, the role will both support the GM, Topic and VP, Originals along with aiding in coordinating the Topic team’s activities and development. The role will also work as an Assistant Coordinator across the team’s activities. The role will report to the Coordinator, Originals, Topic.

Candidates should note that this is a very unique role with the ability to learn about the development process.

Executive Assistant’s responsibilities for GM, Topic / VP, Originals 

  • Provide professional, confidential and administrative support.
  • Schedule all meetings and calls (when calls feature other members of Topic team, work with various schedules to accommodate).
  • Manage standing meetings for Topic.
  • Manage preparation for internal and external appointments including conference calls and circulating schedules/ agendas.
  • Submit monthly expense reports and track receipts.
  • Book travel, accommodations, meals and coordinate lunch orders.
  • Coordinate team meetings and events (off-sites, etc).
  • Assist with managing workflow.
  • Assist with special projects where necessary (secondary research, mailings).
  • File, research, and manage other general administrative duties.
  • Other appropriately related projects/duties as assigned

Assistant Coordinator’s responsibilities for Topic Team

  • Maintain current projects grid. Make sure each department has a clear process for logging, assigning, and responding to submissions.
  • Manage meeting follow-up. This includes taking notes in all department meetings and making sure attendees are aware of and complete necessary next steps.
  • Aid in planning and tracking department wide travel and event attendance including booking travel for Topic team members in those cases.
  • Member of creative team – opportunities for creative input.
  • Maintain the team’s IMDB and similar presences
  • Maintain the team’s contact lists
  • Other duties/projects as assigned

Background + Qualifications:

  • Bachelor's/Associates Degree or similar work experience with ideally 1 year administrative exposure, preferably in the entertainment industry
  • Self-starter with excellent organization skills; able to anticipate needs and be proactive
  • Should have strong communication and interpersonal skills; comfortable and efficient in team environment
  • Ability to thrive in fast-paced start-up setting
  • Hardworking, creative, and professional, with unflinching attention to detail 


Topic Entertainment is the division of First Look Media which includes Topic Studios and the streaming service, Topic.

Topic, the streaming service, is curated for a curious and engaged audience seeking smart, provocative and meaningful entertainment. It features North American premieres and exclusive programming from around the world, complemented by a diverse slate of originals including the weekly comedic variety series, “The Second City Presents: The Last Show Left on Earth;” scripted comedies (Enterprice) and critically acclaimed dramas (The Virtues and Lambs of God); discussion shows (Maria Bamford’s What’s Your Ailment?! and Rough Draft with Reza Aslan); documentaries (Behemoth); narrative film, and more. Topic is available to US and Canadian audiences on, Apple iOS, and AppleTV, Android, Amazon Fire TV and Roku, in addition to Amazon Prime Video Channels.

About First Look Media

First Look Media is a new-model media company devoted to supporting independent voices, from fearless investigative journalism and documentary filmmaking to smart, provocative entertainment. Launched in 2013 by eBay founder and philanthropist Pierre Omidyar, First Look Media was created with the belief that independent perspectives are vital to both a vibrant culture and a thriving democracy. 

First Look Media is currently in the market with its flagship properties, The Intercept, Topic, and Field of Vision, and plans to continue expanding its mission of supporting independent voices via a variety of new brands, formats and platforms as well as through foundational technology helping creators and audiences develop, distribute, discover and connect with meaningful stories. 

We are an Equal Opportunity Employer--people of color, people with disabilities, women, and LGBT candidates are strongly encouraged to apply; we are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.


Apply for this Job

* Required

U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at First Look Media are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.