Procure to Pay Analyst

Title: Procure to Pay Analyst

Location: Taguig City

Working Shift: 3pm to 11pm local Manila time

About Us

The FT has an uncompromising mission: delivering independent, quality information, news and services to individuals and companies around the globe. It’s the cornerstone of our reputation and the heart of our ambitions for the future. But for our people, the FT offers so much more than what we do. FT people come from all kinds of backgrounds and work across a huge range of disciplines and locations, and find an empowering, warm and welcoming culture that values curiosity and rewards smart, ambitious thinking. Those who are willing to unite around our mission and live our values will find plenty to challenge, inspire and interest them. Like the audiences we serve, no two FT people are the same; but together we help our audience be better informed and understand the world around them. It’s a job that’s never mattered more, and a career that can take you anywhere you want to go.

Our commitment to diversity and inclusion in the workplace

At the FT, we give all employees a voice so that diverse perspectives are heard and valued. We believe that a supportive workplace is one where employees feel they can be themselves at work. We'll continue to remove barriers for all, and in particular barriers facing employees from underrepresented groups.

Job Purpose / Position Overview

This role will be responsible for complete and accurate documentation, audit, recognition, and management of business expenditures. The role will also be responsible for maintaining and updating all vendor-related information in an assigned system by collecting all necessary information and processing invoices to be signed off for payment.

 Main Duties / Key Responsibilities (may include and are not limited to)

• Review receipts of submitted expense claims against expense report items, type, codes, currencies, approvers, and compliance to company policies.
• Coordinate and assist employees to perform required action to correct the submitted expense report claims.
• Manage overdue approval of expense reports through trace and escalation strategy.  Prepare Daily status report of pending expenses.
• Corporate Card processing, administration and management. Reconcile corporate credit card transactions into employee expense accounts daily.  
• Process Employee Expenses, Advances and Commission Payments and monitor Employee Accounts for leaver clearance process.
• Month-end closing and reporting tasks, balance sheet reconciliations, preparation and reporting of Expense Analysis, KPI packs with recommendations on focus areas and targets
• Conduct Local Expense Policies orientation and refreshers to new and existing hires.
• Create and amend supplier, bank, & employee records and updates.
• Identify and resolve all errors that cause delay to an invoice’s processing. This may include checking for any duplication, incorrect invoice details or following-up approvers to initiate invoice payment processing.
• Validate and index scanned invoices and assign corresponding code and appropriate approvers.
• Perform balance sheet and supplier account reconciliations.
• Address all queries, requests, and exceptions relating to supplier and invoice management.
• Ensure that all correctly identified invoices, rebates, refunds and other remittances be processed for payment within specified turn-around time to prevent accounts from incurring late payments.
• Investigate on probable reasons causing payment delays; and address these reasons to proceed with payment processing and clear out all unpaid items.
• Secure all pertinent approvals, receipts and other relevant documents necessary to initiate release of payments.
• Identify and escalate complex and recurring issues that affect payments operation to supervisor.
• Provide correct and accurate information to team members whenever necessary.
• Perform Incident Management through Root Cause Analysis, Corrective Actions and Preventive action planning as needed.
• Update, maintain, and reconcile financial workbooks and other relevant documents, systems, and databases after every transaction.
• Update process documentations and training materials from time to time, as needed.
• Perform and participate in tasks and special projects that may be assigned from time to time and whenever needed.

Person Specification

• Formal Education and/or Certification
• Candidates must possess at least a Bachelor's/College Degree in Accountancy or Finance and/or equivalent courses. Certification of Public Accountancy is preferred, but not required.

Type of Relevant Job Experience

• Experience in accounting in a shared services environment.
• Preferably with Oracle System, Adbook and/or Salesforce, Archimedes, CRM background but not required.

Core Competencies

• Attention to Detail - Ability to notice both minute and pertinent details of transactions, situations and documents; thorough and conscientious when performing work.
• Communication Skills – Ability to convey clear and convincing oral and written communication to individuals or groups effectively taking into account the audience and nature of the information.
• Customer Service – Ability to work with internal customers, assess needs, provide information or assistance, resolve concerns, or satisfy their expectations; committed to providing quality products and services.
• Problem Solving – Ability to identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives and make recommendations.
• Collaboration with Peers – Coordinates with teams across department, organisation, and global boundaries; Builds and maintains a broad network of relationships with the aim of promoting and developing the organisation

What’s in it for you? FT Benefits

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous annual leave allowances, flexible working, medical cover, enhanced maternity & paternity packages and subsidised gym memberships. Full details of our benefits can be found here.

Further Information

The FT is committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We have implemented a hybrid working model and we also promote flexible working and will consider specific requests around flexibility for all roles where it can be accommodated. Please let us know if you require any adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, please send an email to talent@ft.com and a member of our team will be happy to help.

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