Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.
Excel Sports Management is an Equal Opportunity Employer (EOE).
Position Summary: Excel Sports Management is looking for an experienced coordinator to assist Excel’s growing Speakers Division in the New York Office. The Coordinator will perform a variety of administrative responsibilities to include assisting with daily division operations, contract and invoice tracking, CRM database management, update client marketing materials, manage talent relationships, track all speaker bookings and more! We are seeking someone eager, detail-oriented and has a service mindset. This person will be a key member of the team and provides tremendous growth potential and affords an opportunity to work with some of the most popular speakers in the business. The ideal candidate is solutions-oriented, able to multitask, thrive in a dynamic environment, be forward-thinking, creative and committed to excellence!
Essential Duties & Responsibilities:
- Provides administrative support for senior-level executive which includes, but is not limited to, the following:
- Coordinates and manages schedules.
- Updates contacts on the buyer, client and agency side.
- Other duties as needed.
- Manages and tracks industry trends and developments, including openings and opportunities for clients; this includes research of new buyers and lead generation.
- Assists in the creation and development of client marketing materials: one-sheets, bios and sizzle reels, including sourcing/logging of footage.
- Conducts market and project research on prospective events and clients.
- Responsible for managing payments, contracts, working on client marketing materials, travel needs, handling CRM system, overseeing all email and data management and creation of new website.
- Responsible for entering, updating and tracking sales activity.
- Assists Senior Event Manager as needed.
- All other duties as assigned.
Education & Experience:
- Bachelor’s Degree required;
- 2 or more years professional experience working in client servicing
- Agency experience preferred.
Knowledge, Skills and Abilities:
- Must be able to build relationships, genuine connections and trust both internally and externally; Must be proactive and possess strong organization and prioritization skills;
- Must have a high attention to detail and ability to manage multiple projects and priorities;
- Must have a client- first mentality and commitment to excellence and continuous improvement;
- Must be proficient in Microsoft Office Suite, specifically PowerPoint, Word and Excel;
- CRM experience is a plus, but not a requirement;
- Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.);
- Must have well-developed interpersonal skills and a positive attitude;
- Must be results and bottom-line oriented yet will possess sensitivity towards people and values;
- Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment;
- Must be able to operate with discretion and confidentiality;
- Must be a flexible and reliable team player internally and externally;
- Must be able to think creatively and innovatively.
The pay range for this position is: $62,500- $65,000 per year. This position is also eligible for benefits and discretionary bonus.
Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the California and New York City Salary Transparency Law.
Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.
This position is not eligible for sponsorship.
Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.
