WHO WE ARE:
EOS IT Solutions is a family run Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders. We take pride in delivering forward-thinking solutions based on multi-domain architecture and maintaining top business priorities in customer satisfaction and superior quality of service.
We are a truly International IT provider and are proud to deliver our services through global simplicity with trusted transparency.
POSITION OVERVIEW:
We are currently seeking a detail-oriented and organized Project Coordinator to join our team and support data center capacity addition projects. As the Project Coordinator, you will assist the Project Manager in planning, executing, and monitoring the project activities, ensuring smooth project flow and timely completion. Your strong coordination and communication skills will be essential in facilitating effective collaboration among project team members and stakeholders.
WHAT YOU’LL DO:
Project Planning and Execution:
- Assist the Project Manager in developing comprehensive project plans, including work breakdown structures (WBS), schedules, and resource allocation requirements.
- Coordinate and manage project logistics, including the procurement of critical data center infrastructure components such as servers, network switches, storage arrays, and power distribution units (PDUs).
- Support the creation of detailed project timelines, Gantt charts, and milestone tracking.
- Project Monitoring and Reporting:
- Track and monitor project progress using project management software (e.g., Microsoft Project, Jira, Trello), ensuring that tasks are completed on schedule and within budget constraints.
- Maintain accurate project documentation, including detailed project plans, risk registers, meeting minutes, and action item logs.
- Prepare comprehensive project status reports and dashboards, updating stakeholders on key project milestones, potential risks, and mitigation strategies.
Communication and Collaboration:
- Schedule and coordinate project meetings, technical workshops, and executive presentations to ensure efficient communication and collaboration among team members and stakeholders.
- Facilitate effective communication among project team members, stakeholders, and vendors, ensuring all parties have the necessary technical specifications and project requirements to perform their roles.
- Collaborate with data center operations teams to ensure the seamless integration of new capacity additions with existing infrastructure, including network topology, cooling systems, and power management.
Risk Management and Quality Assurance:
- Assist in risk identification and mitigation activities, including conducting regular risk assessments, developing risk response plans, and monitoring risk triggers.
- Collaborate with the Project Manager to ensure adherence to project governance frameworks, change control procedures, and quality assurance standards (e.g., ITIL, ISO 27001).
Financial and Administrative Support:
- Monitor project expenses and budgets, working closely with the finance team to track capital expenditures (CapEx) and operational expenditures (OpEx) related to the project.
- Provide administrative support to the Project Manager, including scheduling meetings, managing calendars, and organizing project-related documentation in SharePoint or other document management systems.
- Assist in preparing project presentations and technical reports for internal and external stakeholders, including data center capacity planning and utilization reports.
Process Improvement:
- Contribute to the development and improvement of project management processes and templates, promoting efficiency and consistency across data center projects.
- Participate in lessons learned sessions and post-project evaluations to identify areas for improvement and best practices, ensuring continuous improvement in project delivery.
WHAT YOU NEED TO SUCCEED:
- Bachelor’s degree in a relevant field (Engineering, Computer Science, Information Technology, Business Administration) or equivalent work experience.
- Minimum of 2+ years of experience in project coordination or support roles, preferably in data center or technology-related projects.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a dynamic data center environment.
- Excellent attention to detail and accuracy in completing project-related documentation and technical tasks.
- Proficiency in project management software and collaboration tools (e.g., Microsoft Project, Jira, Trello).
- Strong communication and interpersonal skills, with the ability to work effectively with cross-functional teams and technical stakeholders at all levels.
- Ability to work in a fast-paced environment and adapt to changing project requirements and priorities, particularly in a data center context.
- Knowledge of project management methodologies (e.g., Agile, Waterfall) and best practices is advantageous.
- Familiarity with data center infrastructure, capacity planning concepts, and operational workflows is a plus.
- Experience with procurement and vendor management, particularly for IT hardware and data center services, is beneficial.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) to create project reports and presentations.
- Cisco Certified Network Associate (CCNA) or related certifications are a plus.
- Exposure to logistics operations and processes within data centers is advantageous.
ADDITIONAL INFORMATION:
EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor.
