Envoy Global is a proven innovator in the global immigration space. Our mission combines our industry-leading tech platform with holistic service to streamline, simplify and expedite the immigration process for employers and individuals.

As a member of the Operations team, our Clerical Assistants are responsible for providing clerical support to Envoy's affiliate law firms to help in the processing of immigration and non-immigrant visas. Those with a genuine interest in immigration law and global immigration matters and technology are encouraged to apply!

This role is a full time permanent position and it is 100% working in the office located in Chicago, IL.

As our Clerical Assistant you will be required to: 

  • Support the Envoy Operations team (and staff of Envoy’s affiliate firms) by preparing correspondence and mailings for immigration petitions and applications
  • Scan, file and upload confidential documents as directed by relevant staff within Operations and the affiliate firms
  • Notify all relevant staff and clients of important email correspondence and mail
  • Update the Envoy Global Applicant Tracking system with receipt and approval notices in a timely manner
  • Support clients by calling for case status updates and submitting e-requests
  • Perform basic client document intakes, e., process original photos, medical documentation, signed forms, etc.
  • Aid with the completion of applications online and create instructions for the foreign nationals
  • Follow all procedures and processes accurately and efficiently to handle all stages of the casework and per direction from legal teams (i.e., withdrawals, filings, etc.)
  • Update and track work completed and assigned
  • Other clerical tasks as required

To apply for this role, you should possess the following skills, experience and qualifications: 

  •  2+ years of experience undertaking clerical work within a corporate office environment, preferably within client services
  • Excellent organizational skills (i.e., time management, prioritization etc.)
  • Ability to multi-task and still meet strict deadlines
  • Ability to empathize and perceive matters from the perspective of clients, foreign nationals, and work colleagues
  • Excellent written & verbal communication skills and excellent use of the English language
  • Intermediate proficiency with MS Office Suite (MS Word, MS Excel, MS Outlook)
  • Strong attention to detail with a genuine desire to produce prompt and accurate work
  • Initiative to think ahead and foresee potential issues and raise to management with solutions
  • Team focused and strong work ethic
  • Requires the ability to sit or stand for extended periods at a computer workstation, use a computer and a monitor, and lift to 25 lbs.

This role is a full time permanent position and it is 100% working in the office located in Chicago, IL. 

Hourly Rate: $19.18 per hour (if overtime is requested, overtime rates apply)

To Apply, please upload your application following the link provided. We look forward hearing from you!

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