Job Title: HR Services and HRIS Lead 

Department: Global HR 

Reporting Line: Head of Global HR 

Location: Preference: Kenya/Uganda 

Job Grade:16

About ENGIE Energy Access 

ENGIE Energy Access is one of the leading Pay-As-You-Go (PAYGo) and mini-grids solutions provider in Africa, with a mission to deliver affordable, reliable and sustainable energy solutions and life-changing services with exceptional customer experience. The company is a result of the integration of Fenix International, ENGIE Mobisol and ENGIE PowerCorner; and develops innovative, off-grid solar solutions for homes, public services and businesses, enabling customers and distribution partners access to clean, affordable energy. The PAYGo solar home systems are financed through affordable instalments from $0.19 per day and the Mini-grids foster economic development by enabling electrical productive use and triggering business opportunities for entrepreneurs in rural communities. With over 1,700 employees, operations in nine countries across Africa (Benin, Côte d’Ivoire, Kenya, Mozambique, Nigeria, Rwanda, Tanzania, Uganda and Zambia), almost 1.5 million customers and over 7 million lives impacted so far, ENGIE Energy Access aims to remain the leading clean energy company, serving millions of customers across Africa by 2025.  

www.engie-energyaccess.com 

Job Purpose/Mission 

The incumbent is responsible and accountable for the establishment and design of integrated Human Resources Information systems (HRIS) and tools as well as the business case and centralisation of common HR services to form a part of a wider Shared Services function for creating operational efficiencies. They will be responsible for the implementation of AI (Artificial Intelligence) and RPA (Robotic Process Automisation) to generating of data and analytics insights for strategic HR and people related decisions. The incumbent will also be responsible for the analysis of HR performance, identification of root causes and optimisation of service levels. This role will interact with HR CoE’s and HR Country Leads as well as Group IT departments regarding HR Technology and Data. The incumbent will ensure efficient and effective service delivery according to agreed upon Service Level Agreements.  Identification of HR systems that are fit for purpose and the alignment of these with our policies and processes and structure through thorough RACI processes. 

Responsibilities 

  • Develop strategies and guardrails regarding the HRIS CoE for implementation by the HR Country Leads. 
  • Define the shared services framework. 
  • Evaluate and review current governance and compliance models. 
  • Define the service strategy and governance models. 
  • Design and develop HR reporting standards, framework and tools to meet business need. 
  • Conduct research to identify leading practice HR reporting frameworks. 
  • Responsible for the design and development of HR reporting framework and data metrics 
  • Present the framework to relevant stakeholders to obtain the required approvals. 
  • Communicate the design to HR Country Leads and HR CoE’s for implementation 
  • Responsible for the shared services team performance and quality of deliverables. 
  • Provide instruction and guidance to the shared services team around tasks to be executed. 
  • Ensure the shared services activities are executed timeously. 
  • Identify processes that can be optimised across countries through research and consultation with the Line Managers and the CoE’s 
  • Develop optimisation initiatives to maximise process outcomes at EEA.  
  • Analyse reporting for continuous improvement. 
  • Ensure the operations are consistently conducted in a way that all compliance measures are met and stand up to internal and external reviews and audits. 
  • Identify and evaluate risks and implement measures to control these risks. 
  • Manage and oversee the services provided for HR requests in accordance to established SLAs 
  • Define the HR metrics in consultation with the HR CoE’s and HR Country Leads. 
  • Analyse HR metrics and generate data insights. 
  • Provide feedback on analysis to the Head of People and Culture and develop metrics action plan for continuous improvement. 
  • Develop and implement a strategic roadmap for new developments and function enhancements to HR tools and systems. 
  • Actively support the management and maintenance of employee records and information management by collaborating with Organisational Effectiveness COE 
  • Create an employee data warehouse and central repository for HR policies and processes and ensure relevant stakeholders have the correct access to policies.  
  • Manage the functionalities that an HR Solution supports, eg. recruitment, personnel administration, payroll, time and attendance, payroll, learning and skills development functionalities as part of HRIS.  
  • Provide employee self-service support and manage escalations 

At EEA, we have high expectations for our managers. Each manager plays a key role in creating an exceptional experience not only for our customers but for every person on our team. Our managers help EEA realize our ambitious goals while developing their own leadership skills and facilitating growth for their direct reports.  

We believe that great managers: 

  • Deliver ambitious results: As a high-performing and accountable leader, you create an enabling environment for effective action and bold decision making which contribute to successful delivery of results. 
  • Act with integrity: As an ethical leader you are honest, respectful, objective, and transparent. You create and build upon a foundation of trust and openness. 
  • Inspire and mentor the team: As an inspirational leader you walk the talk. You empower and coach your team with trust and humility. 
  • Are accessible: As a leader Develop and maintain deep connections with stakeholders through approachability and active listening. 
  • Ensure diversity and inclusion: as an inclusive leader, you ensure diversity and foster a sense of belonging. 

Requirements: 

Knowledge and Experience: 

  • Relevant HR Systems knowledge (SAP/Sage or similar) 
  • Knowledge of service management practices 
  • Customer service knowledge  
  • Understanding of performance and service monitoring frameworks 
  • Knowledge of business optimisation 
  • Knowledge and experience in leading teams within a Shared Services centre. 
  • Understanding of transactional HR activities 
  • Advanced computer skills 
  • Influencing and persuading 
  • Exceptional emotional intelligence and resilience 
  • Excellent interpersonal and communication skills 
  • Strategic thinking 
  • Design thinking 
  • Business and global acumen 
  • Ability to work under pressure 
  • Ability to work independently 
  • Be solutions focused 
  • Able to operate in an environment with high levels of ambiguity 
  • Good interpersonal and communication skills 
  • Experience in working with analytical and reporting frameworks 
  • Technical systems development  
  • Team coaching and development 
  • Service delivery mindset 
  • Statistical analysis and data metrics 
  • 5-7 years of HR Systems Experience 

Qualifications: 

  • Bcom in Information systems or IT or similar undergraduate qualification 
  • Preferable any related qualification or certification 

Language(s): 

  • English 
  • Good conversational French is a plus 

Technology: 

  • Advanced computer skills 
  • Hands-on experience with HRIS 

We thank all applicants for their interest, however due to the large volume of applications we receive, only shortlisted candidates will be contacted.  

ENGIE is an equal opportunity employer, promoting diversity and committed to creating an inclusive environment for all. All applications are screened based on business needs, job requirements and individual qualifications, without any regard to origin, age, name, sexual identity, orientation or preference, religion, marital status, health, disability, political opinions, union involvement or citizenship. Our differences are our strengths! 

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