Position: Part-Time Assistant
Reports To: CHRO
Employment Status: Part-Time, Exempt 1-2 Days
Office Location: On-Site Corporate Office, NY
Supervise: N/A
Job Summary
We are looking for an experienced Part-Time Assistant to provide office, administrative and personal assistance to the Human Resources Department and Board Member.
Essential Responsibilities and Duties:
- Answer all incoming calls to the HR line and disseminate information as required and record messages or dispatch to appropriate areas of organization, when necessary.
- Schedule meetings on various topics and attendees as directed. Send agendas, reminders, and follow up if needed.
- Scan, file, and copy documents as directed. Approximate 4-6 hours a day when in office.
- Process benefit claims for Board Member.
- Type up Board meeting notes as required.
- Audit, process, and submit benefit claims to insurance carriers.
- Submit all claims with proper documentation for reimbursement.
- Assist with secretarial duties.
- Act as Personal Assistant to Board Member as needed.
- Coordinate remittance of payments for health related billing.
- Attend HR meetings as needed.
- Receive, organize, and re-distribute incoming mail and deliveries on scheduled office days.
- Greet and assist visitors on days in office.
- Order supplies, and interoffice maintenance including the CHRO’s office.
- Update organizational charts as directed.
- Assist in assembling physical employee files.
Requirements/Qualifications:
- Bachelor’s degree from a four year college or university and experience supporting executives.
- Writing and proofing skills are required.
- Demonstrate ability to multi-task, meet deadlines and work well under pressure.
- Must be well organized with superior attention to detail.
- Requires a high degree of initiative and professionalism.
- Demonstrate strong work ethic, reliability and ability to work well with minimal supervision.
- Must be comfortable interacting with staff at all levels.
- Must be able to quickly adapt to changing priorities.
- Experience with Microsoft Office; Word, Excel, and PowerPoint.
The job description outlined above is considered a core list of job duties/requirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes and/or additions as needed. Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries. Emigrant Savings Bank and its Subsidiaries retain and reserve any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper. Emigrant Savings Bank and its subsidiaries and affiliates are Equal Opportunity and Affirmative Action employers.
