Office & Travel Coordinator

Curious about what it’s like to work at the world’s number 1 discovery platform as an Office & Travel Coordinator? We’re glad you asked!

What is the key purpose of an Office & Travel Coordinator? 

At Taboola, we take our employees’ happiness seriously, and our office management team is a big part of that happiness. Reporting to the Regional Workplace and Experience Manager, the Office & Travel Coordinator will work on a team of amazing individuals that support our NYC headquarters of approximately 260 (and counting!) Taboolars. You’ll deliver excellent customer service while managing all day-to-day operations, maintain and organize our work environment, and create a place where employees can be productive and enjoy themselves. 

What skills and qualifications do I need?

For this role it is essential that you have:

• 1-3+ years of experience as an office coordinator in a tech environment

• Experience building relationships with a range of internal departments (e.g., finance, human resources, executive teams) 

• Proven track record in sourcing and negotiating with vendors

• Hands-on mentality, belief that no task is too big or too small while prioritizing a wide variety of requests

• Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, and a get-it-done mindset 

• Can comfortably lift 15-20 lb items for office maintenance purposes 

• Ability to work in-person on business days 8am - 5pm (with a lunch break, of course!) 

 What will I be doing on a day-to-day basis?

• Support office operations and employee experience initiatives for Taboola offices in New York, Chicago, Atlanta, São Paulo, and Mexico City

• Be the “face” of Taboola- a welcoming point of contact for employees, clients, and visitors at the reception desk

• Oversee travel arrangements of individuals and groups in the America & LatAm regions, including flights, accommodation and ground transportation; enforce Travel Policy implementation, optimize hotel bookings and contracts to ensure the best rates.

• Keep the office running smoothly and maintain inventory of all supplies, and our fully-stocked kitchen by building strong relationships with vendors including caterers, snack and beverage suppliers, and organize weekly kitchen orders

• Communicate with janitorial staff on a daily basis to ensure expectations for office, kitchen, happy hours, and events are met

• Partner with building maintenance and security personnel to ensure that office needs are being met in regards to safety, guests, and traffic

• Oversee administration budget, ensure all finances are kept up to date and expenses are properly allocated. Work closely with the finance department to reconcile office expenses and create PO’s. 

• Manage ad hoc projects and events, ranging from weekly lunches, happy hours, supporting DEI initiatives, region touchpoints and annual summer/winter parties

Why Taboola?

• If you ask our employees what they love about Taboola they will tell you that here they are able to discover their best professional self, explore where they can grow to, and learn from and together with smart and talented people.

• We work with some of the biggest names in the business. Our publisher partners include Yahoo, Conde Nast, Fox Sports, NBCU, ESPN, CBS, and E! Online. Our advertiser clients include Wells Fargo, Honda, Pinterest, Expedia and Honda.

• Taboola NY offers generous health, medical and dental coverage, 401k matching, a fully-stocked kitchen, and various gym partnerships. 

Sounds good, how do I apply?

It’s easy, submit your CV by clicking the “Apply” button below. 

Taboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need.

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