Our dynamic work environment provides the optimal setting to take your engineering career to the next level. From our supportive culture, diverse workforce, and competitive compensation to our flexible work schedules and fun social events, it is everything you will need for an exciting, challenging, and rewarding career.

We currently have an exceptional opportunity for a self-motivated Administrative Coordinator I to join our office in Dallas, TX. The ideal candidate will be able to maintain confidentiality both internally and externally. The candidate will possess strong organizational and communication skills.

Job Responsibilities

As an Administrative Coordinator I, you will have a full range of administrative responsibilities for supporting construction administration (RFIs, Submittals, etc.) assigned including adherence to administrative standards and processes. You will establish and maintain excellent working relationships and respond to requests in a timely manner while utilizing the resources and best practices of our administrative division.

Administrative Coordinator I additional responsibilities:

Construction Administration related functions
- RFI
- Submittals, etc.
Coordinate/maintain appointment calendars for external and internal meetings
Take and distribute minutes of meetings; arrange for catering of meetings
Make travel arrangements and coordinate itineraries as needed
Act as backup for other administrative team members during vacations
File and maintain files in accordance with company filing procedures
Perform data entry, maintain project documents, and prepare reports for management as directed
Assist in the production of proposals, contracts, correspondence, etc.
Submit client and vendor invoices to accounts payable
Prepare transmittals and drawings for delivery via messenger, FedEx/USPS
Assist HR with I-9 verification for all new hires; Train new hires on ERP, expense reporting, document repository and tracking and other software

Job Requirements

High School Diploma or equivalent work experience; Associate/ Bachelor’s degree, a plus
2-3 years of experience as an administrative professional
Proficient in Microsoft Office Suite including Outlook, Word, PowerPoint, and Adobe Acrobat & Reader; strong proficiency with excel required
Flexible to work overtime as needed

Benefits

As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program includes:

Medical, Dental, Vision insurance
401(k) retirement plan with employer matching
Individual and Dependent Life Insurance
Short- and Long-Term Disability
Health Wellness Programs such as gym programs, flu shots and biometric screening
Tuition Reimbursement
Training and professional development courses
Professional development incentive bonuses
Opportunities for community outreach through internal networks
A generous Personal Time Off Program (PTO) and Paid Holidays
Monthly transit/parking stipend
Monthly business phone stipend, if applicable
Work from home Fridays

At Syska, we promote an environment that is committed to embedding diversity and equality into the core of our business and culture. We empower our employees so they can take ownership for their work and development and strive to continually improve themselves and our firm. Syska is a place where you can build an exceptional career and have a lasting impact on the world.

Syska’s work schedule is 4 days - Monday to Thursday 9 hours in the office and Friday 4 hours work from home.

Syska Hennessy Group | Integrating the best minds and technology to help clients create exceptional environments.

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