Sony Music Entertainment is a global recorded music company with a current roster that includes a broad array of local artists and international superstars. The company boasts a vast catalogue that comprises some of the most important recordings in history.
We’re looking for a highly organised and proactive PA and team coordinator to support our UK People Experience (HR) team. You will be responsible for diary management, expense and project support for our VP, People Experience, and PA support for the Director of Artist and Employee Wellbeing. Alongside this you will support on a variety of admin and operations functions for the People Experience team.
This role is based in our Kings Cross office and is an on site role.
What you'll do:
Diary and Admin Support to VP and Director
- To provide the first point of contact often requiring liaison with other internal senior executives (including international colleagues) and external contacts ensuring queries are dealt with professionally and efficiently at all times on behalf of the VP
- Arranging meetings and managing x2 demanding diary schedules, ensuring that appropriate meetings are given priority in the VP and Director's diaries, and all appropriate prep has been done e.g meeting rooms, agendas
- Ensure the VP, PX is fully organised and prepared for any meetings,
- Assist in the preparation & collation of presentations and data on behalf of the VP
- Manage prompt processing of receipts and expenses for VP and Director
- Provide inbox management to the Director of Artist and Employee Wellbeing, triaging any urgent wellbeing requests from artists or employees
- Own the executive contract tracker document; running reports from the HRIS and collaborating with Business Partners and Coordinators to keep live and up to date for VP
- Notetake at formal meetings for VP or other senior PX team members where required
PX Department Admin
- Leading on the coordination of internal wellbeing event programming including training, monthly clinics and speaker events ensuring rooms and catering are scheduled, signs ups are managed and these are well advertised
- Raise and track all departmental Purchase Orders, including legal fees, wellbeing costs, training costs and health benefits (outside of those managed by Reward team).
- Manage our freelancer tracker ensuring that new workers are logged and end dates are tracked in good time and flagged, providing a monthly report and ensuring we have IR35 documentation stored
- Take the lead on our references process
- Review on a regular basis (at least monthly) content on our intranet pages (Amplified) to ensure that it is correct and represents all that we have to offer.
- Undertaking a co-ordinator role for the department; organise social functions & events, diarising department meetings
- Manage stationary orders
- Adhoc design projects – e.g. posters, mailer design etc
- Collaborate with Coordinators to set up induction sessions for new joiners – room bookings, caterings and diary support.
- Support room bookings and catering orders for boardroom, events space and PX room on behalf of the PX team
Who you are:
- Previous proven team assistant experience within a creative environment
- PA experience is prefarable
- An interest and passion for working within the people experience (HR) field
- Ability to deal with confidential information in a sensitive manner
- Excellent written and verbal communication skills
- Highly organized and efficient
- Excellent prioritization skills
- Attention to detail
- An enthusiastic team player
- Advanced experience using a range of Microsoft packages including excel, word and powerpoint
- Experience using Adobe packages is preferable
What we give you:
- You join a vibrant global community with the opportunity to channel your passion every day
- A modern office environment designed for you, empowering you to bring your best
- Investment in your professional growth and development enabling you to thrive in our vibrant community
- The space to accelerate progress, positively disrupt and create what happens next
- We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives
- We provide an excellent range of benefits like private medical cover, a generous pension scheme, life assurance, income protection, plus loads of music industry perks. There’s also time off over winter break
Equal Opportunities
As an active part of a culturally and socially diverse society, Sony Music’s aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity.
We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability.
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Please note that applicants must be at least 18 years of age.