Job Description:

The Maintenance Inventory Specialist is a critical role within the maintenance organization of HelloFresh and our associated brands. This role is generally responsible for organizing and maintaining our maintenance parts area, including maintaining a clean and orderly parts store, evaluating parts usage and purchasing parts to ensure critical spares are kept in stock, and assembling parts kits for planned jobs. Conducting cycle counts and periodic reviews of our parts room metadata are critical to identifying opportunities for improvement and reducing risk of costly downtime. This position works closely with maintenance site, regional, and organizational leadership to keep our maintenance operations running smoothly. The ideal candidate will immerse themselves in the HelloFresh DNA and will help drive our people and process to reflect our company principles.

Shift: Monday to Friday - 7am to 3:30pm

You will..

Be responsible for establishing, organizing, and maintaining order of our parts space.
Be responsible for ordering spare parts, receiving stock into our CMMS inventory, and placing received stock into their appropriate bin locations within the parts room.
Perform weekly cycle counts of a percentage of your storeroom, work to identify the source of any cycle count discrepancies, and report results to the site or regional leader as requested.
Periodically review parts usage within your site(s) and adjust parts metadata, including minimum and maximum stock values as needed.
Annually work with site management to prepare parts budget forecasts for the following year.
Work with the planner scheduler or site leader to prepare parts kits for upcoming projects or planned maintenance.
Manage the parts warranty process, ensuring that part failures that are under warranty are properly tagged and sent back to the manufacturer for replacement or repair.
Establish and maintain 5S standards in the parts room and maintenance space to ensure that all equipment, parts, and tools have their own designated space, and that the area is kept clean and safe.
When emergency situations arise, work with the maintenance team to assist with any parts needs that they may have.
If a critical spare part is not in stock and is needed imminently, work to identify other network sites or vendors from where we can obtain the needed part, and facilitate the purchase or transfer of the said part.
Regularly meet with other Inventory Specialists in the network and share experiences, pain points, and best practices to help build a better, stronger process.
Be open to other related duties as requested, such as participating in training of new MRE staff, assisting Business Operations leaders with proper use of the CMMS system, and helping launch new buildings as we continue to grow as a company.

Mandatory Requirements

You have..

2+ years' of inventory maintenance experience, or a similar role that integrates inventory fundamentals.
A high school diploma or the equivalent education / experience.
Proficient/Advanced knowledge of CMMS systems, preferably FMX and/or Fiix.
Proficient in the use of standard office administrative software including document, spreadsheet, and slide presentation software (like MS Office or Google software suite).
Proficient in reviewing data for accuracy, anomalies, and trends, and being able to discuss findings with maintenance leadership.
Excellent verbal and written communication skills.
The ability to think agilely and quickly to identify and remediate problems.
The ability to read and understand drawings, schematics, and diagrams.
The ability to multitask when needed.
A high level of integrity and ethics, and excellent follow-through.
The ability work in cold environments.

You'll get...

Competitive Salary & 401k company match that vests immediately upon participation
Generous parental leave of 4 weeks & PTO policy, as well as paid holidays off
$0 monthly premium and other flexible health plans
Amazing discounts, including up to 85% off HelloFresh subscription
Flexible shift scheduling & advancement opportunities
Emergency child and adult care services
Snacks & monthly catered lunches
Collaborative, dynamic work environment within a fast-paced, mission-driven company

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.

Arizona Pay Range

$34.25—$35 USD

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Are you authorized to work lawfully in the United States? *

Will you now or in the future require HelloFresh to commence ("sponsor") an immigration case in order to employ you (for example, H1-B or other employment-based immigration case) *

Are you at least 18 years of age? *

Are comfortable in an environment with temperatures ranging from 30 degrees Fahrenheit to 80 degrees Fahrenheit? *

Are you willing and able to follow the dress code for safety and cold environment? The dress code includes but is not limited to the following: Long sleeve shirt. Long pants. (No sweatpants, leggings, ripped jeans). Closed-toe, closed heel, flat shoes such as tennis shoes or boots. No sandals. Warm jacket, coat or sweatshirt. Hair ties, hair scrunchies or cloth headbands can be worn. No jewelry. No piercings. No nail polish, no fake eyelashes/extensions or fake fingernails. No sequins, rhinestones or other decorative items on pants or shirts. No bobby pins, hair clips with decorative pieces such as sequins or rhinestones. The following is allowed: One plain wedding band with no stones. Medical alert bracelet or medical alert necklace. *

Which shifts are you most comfortable working? Please note, most of our shift include at least one weekend day, Saturday and/or Sunday. *

Day Shift
Night Shift

Are you able to perform physically demanding tasks, such as lifting heavy objects or standing for long periods of time, with or without accommodations?

California Consumer Privacy Act Notice to Applicants and Employees (US ONLY) *

California Consumer Privacy Act Notice to Applicants and Employees

Pursuant to the California Consumer Privacy Acdsxt (“CCPA”), this notice provides information about the categories of personal information Grocery Delivery E-Services USA, Inc. (dba HelloFresh) collects about applicants and employees, and the purposes for which the categories of personal information shall be used and disclosed.

For additional information about HelloFresh’s data privacy practices, please see our website Privacy Policy here.

For purposes of this notice, “personal information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA.

“Personal information” does not include publicly available information that is lawfully made available to the general public from federal, state, or local government records, nor does it include consumer information that is de-identified or aggregate consumer information. It also does not include health or medical information covered by the Health Insurance Portability and Accountability Act (“HIPAA”) or the California Confidentiality of Medical Information Act (“CMIA”), nor does it include personal information covered by other specific privacy laws, such as the Fair Credit Reporting Act (“FCRA”), the Gramm-Leach-Bliley Act (“GLBA”), the California Financial Information Privacy Act (“FIPA”), or the Driver’s Privacy Protection Act.

HelloFresh collects or has collected in the preceding 12 months the following categories of personal information about applicants and/or employees:

Categories of Information (with Examples of Specific Information That May Be Collected)

A. Identifiers: Real name, alias, postal address, email address, social security number, driver’s license number, passport number.

B. Personal information, as defined by California Civil Code Section 1798.80(e): Name, signature, social security number, address, telephone number, driver’s license or state identification card number, education, employment, employment history, bank account number, or any other financial information, medical information, or health insurance information.

C. Characteristics: HelloFresh may collect characteristics of protected classifications (for example, age) under California or federal law as legally required, as permitted and in accordance with applicable state, federal, or local law.

D. Commercial information: HelloFresh may collect commercial information (for example, purchase history) for applicants or employees who are also customers.

E. Internet or other electronic network activity information: This may include, without limitation:

All activity on the Company’s information systems, such as internet browsing history, search history, intranet activity, email communications, social media postings, stored documents and emails, usernames and passwords
All activity on communications systems, including phone calls, call logs, voice mails, text messages, chat logs, app use, mobile browsing and search history, mobile email communications, and other information regarding an employee’s use of Company -issued devices

F. Geolocation data: This may include GPS location data such as from Company-owned or Company-issued mobile devices, applications, or vehicles.

G. Audio, electronic, visual, thermal, olfactory, or similar information: This may include, without limitation, information collected from cameras and similar devices or thermal information.

H. Professional or employment-related information: This may include, without limitation:

Data submitted with an employment application including employment history, recommendations, etc.
Background check and criminal history; security check
Work authorization
Professional licenses, certifications, educational degrees
Performance and disciplinary records
Fitness for duty data and reports
Benefit plan enrollment, participation, and claims information
Leave of absence information including religious and family obligations and physical and mental health data concerning employees and their family members

I. Sensitive information: This may include, without limitation:

Social security, driver’s license, state identification card, or passport numbers
Account log-in, financial account, debit card, or credit card numbers in combination with any required security or access code, password, or credentials allowing access to an account
Precise geolocation
Racial or ethnic origin
Religious or philosophical beliefs
Contents of your mail, email, and text messages (unless the Company is the intended recipient of the communication)
Genetic information
Health information
Information related to sex life or sexual orientation
Information related to citizenship or immigration status

J. Inferences: This may include inferences drawn from any of the information identified above to create a profile about an applicant’s or employee’s behavior, abilities, attitudes, and aptitude, depending on position or to identify correlations between certain characteristics and job success, analyzing data to improve retention, and analyzing employee preferences to inform HR policies, programs, and procedures.

Sources of Personal Information
We may collect your personal information from the following sources:

You. We may collect personal information directly from you or through your use of our facilities or systems, when you send us an email, contact us by phone, or otherwise communicate or interact with us as an applicant or during or after your employment. We may also collect information automatically from you when you use our information systems, etc.
Related Entities and Affiliates. We may collect information about you from our related parties and affiliates.
Social media and related services. We may collect information about you through your social media services consistent with your settings on such services.
Third parties. We may collect information about you from third parties such as your references, background check vendors, staffing agencies, members, colleagues, emergency contacts, or other third-party sources that are lawfully entitled to share your personal information with us. This may include service providers or contractors who collect or process your personal information on our behalf.

How We Use Your Personal Information
HelloFresh uses the personal information listed above for conducting the recruiting and application process, performing onboarding, and managing the employment and post-employment relationship, for business-related purposes, and for legal compliance. For example:

Collecting and processing employment applications, including confirming eligibility for employment, performing background and related security checks, and conducting onboarding.
Communicating with applicants about a current application or future job opportunities.
Processing payroll and other forms of compensation; designing employee benefit plans, programs and administration including enrollment, claims handling, and leave of absence administration.
Maintaining occupational health programs.
Maintaining personnel records and complying with record retention requirements.
Communicating with employees/contractors and/or their emergency contacts and plan beneficiaries.
Complying with applicable state and federal health, labor, employment, benefits, workers’ compensation, disability, equal employment opportunity, workplace safety, and related laws, guidance, or recommendations.
Preventing unauthorized access, use, or disclosure/removal of the company’s property, including the company’s information systems, electronic devices, network and data, vehicles and other assets.
Ensuring and enhancing employee/contractor productivity, efficiency and logistics.
Ensuring compliance with the company’s policies and procedures including those related to its assets, information systems, and data.
Providing training and development opportunities.
Providing requested accommodations.
Designing, implementing, and promoting the company’s diversity and inclusion programs.
Facilitating the efficient and secure use of the company’s information systems.
For purposes related to the safety of employees, customers, and the public.
Improving accuracy of time management systems and attendance, including vacation, sick leave, and other leave of absence monitoring.
Evaluating an individual’s appropriateness for a particular position at the company or promotion to a new position.
Investigating complaints, grievances, suspected violations of company policies and for other workplace investigations; establishing, responding to and managing legal claims against the company and/or its personnel including civil discovery in litigation.
Facilitating other business administrative functions and strategic activities, such as coordinating travel, for risk management, information technology and communications, financial management and reporting, workforce and succession planning, merger and acquisition activities, and maintenance of licenses, permits and authorization applicable to the company’s operations.
As required by applicable law.

Disclosures
To carry out the purposes outlined above, we may disclose your personal information to the following categories of third parties:

Business partners
Service providers, contractors, and vendors (e.g., background check providers, third-party staffing agencies, payroll processors, benefits administrators, insurers, travel agencies, security consultants, information technology providers, data storage providers, etc.)
Professional advisors (e.g., lawyers, auditors, accountants, consultants)
Government entities (e.g., regulatory agencies; law enforcement concerning conduct or activity that we reasonably and in good faith believe may violate federal, state, or local laws)
Third parties for legal, compliance, or business related purposes, including as needed to comply with federal, state, or local laws; comply with a civil, criminal, or regulatory inquiry, investigation, subpoena, or summons by federal, state, or local authorities; investigate claims or allegations or to establish, exercise or defend legal claims; or to evaluate or conduct a merger, acquisition, bankruptcy, or other transaction in which the third party assumes control or acquires all or part of the assets of our business.
Third parties as directed by you

The following lists the categories of personal information and the third parties to whom we disclose or may have disclosed this information in the preceding 12 months.

Categories of Personal Information (with Categories of Third Parties to Whom Disclosed)

Identifiers and contact information: NOTE: The information in this category may also include elements of Sensitive Personal Information such as Social Security number, driver’s license number, state identification card number, and/or passport number.