Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position  

Dexis seeks a Procurement Specialist to support the five-year USAID/Mali Sariya Bato program. The project period of performance is February 14, 2024 to February 13, 2029. This is a full-time national position based in Bamako, Mali.   

Responsibilities 

  • Manage the procurement process for the purchase and delivery of goods and services for program activities, including determining procurement requirements, identifying and recommending the most appropriate method of procurement, inspecting goods and services, verifying delivery, and monitoring the use and disposition of goods. 
  • Provide mentorship to any operational administrative staff on procurement and logistics. 
  • Manage the program’s logistics needs, including vendor relationship management.  
  • Establish and maintain asset and inventory registry, including equipment allocation and maintenance, and disposition of assets in accordance with Dexis and USAID regulations. 
  • Ensure all procurements strictly follow Dexis and USAID rules and regulations, and work with vendors to ensure quality control. 
  • Work closely with grantees for activity procurements and travel regularly to grantees’ offices. 
  • Ensure completion of excluded party verifications.  
  • Negotiate and oversee the preparation of purchase orders, subcontracts, and consulting agreements; and clear procurement documents for signature by the Chief of Party (COP) or his/her designee or the Home Office, when applicable.  
  • Lead logistics coordination for all activities related to procurement and delivery of goods and services.  
  • Display creative problem solving in addressing and resolving emerging project needs. 
  • Coordinate with grantees and internal staff for start-up and close-out of activities requiring logistical support. 
  • Other duties as assigned. 

Reporting 

The Procurement Specialist reports to the Director of Finance and Operations and the Chief of Party. 

Qualifications 

  • Bachelor’s degree or equivalent university degree in a relevant field. 
  • At least 5 years of relevant experience managing procurement and logistics for a USAID or other donor-funded program. 
  • Demonstrated understanding of USAID procurement regulations. 
  • Ability to ensure compliance with USAID and Dexis policies, procedures, and regulations. 
  • Ability to prioritize and manage a high-volume workload in a fast-paced work environment. 
  • Demonstrated ability and willingness to work in a diverse team environment. 
  • Excellent communication and interpersonal skills.  
  • Experience living and working in Mali.  
  • Fluency in spoken and written English and French.  
  • Proficiency in MS Word, Excel and other basic computer applications. 

 

Sur le poste 

Dexis recrute un Spécialiste de l'Approvisionnement pour soutenir le projet USAID/Mali Sariya Bato. La période de performance du projet est du 14 février 2024 au 13 février 2029. Cette position nationale est à temps-plein basée à Bamako.  

Responsabilités Principales 

  • Gérer le processus d'approvisionnement pour l'achat et la livraison de biens et de services pour les activités du programme, y compris déterminer les exigences d'approvisionnement, identifier et recommander la méthode d'approvisionnement la plus appropriée, inspecter les biens et services, vérifier la livraison et surveiller l'utilisation et l'élimination des biens. 
  • Assurer un mentorat à tout le personnel administratif opérationnel en matière d’approvisionnement et de logistique. 
  • Gérer les besoins logistiques du programme, y compris la gestion des relations avec les fournisseurs. 
  • Établir et maintenir un registre d’inventaire, y compris l'attribution et la maintenance des équipements, ainsi que la disposition des actifs conformément aux réglementations de Dexis et USAID. 
  • Assurer que tous les achats respectent strictement les règles et réglementations de Dexis et de l'USAID, et travaillez avec les fournisseurs pour assurer le contrôle de la qualité. 
  • Travailler en étroite collaboration avec les bénéficiaires pour les achats d’activités et voyager régulièrement dans les bureaux des bénéficiaires. 
  • Assurer l’achèvement des vérifications des parties exclues. 
  • Négocier et superviser la préparation des bons de commande, des sous-contrats et des accords de consultation ; et finaliser les documents d’approvisionnement pour signature par le chef du parti (COP) ou son représentant ou, le cas échéant, le siège social. 
  • Diriger la coordination logistique pour toutes les activités liées à l’approvisionnement et à la livraison des biens et services.  
  • Faire preuve de créativité en matière de résolution de problèmes en répondant et en résolvant les besoins émergents du projet.  
  • Coordonner avec les bénéficiaires et le personnel interne le démarrage et la clôture des activités nécessitant un soutien logistique.  
  • Autres tâches assignées.. 

Hiérarchie  

Le Spécialiste de l'Approvisionnement relève du Directeur de Finance et des Opérations et du Chef de Parti.  

Qualifications   

  • Licence ou diplôme universitaire équivalent dans un domaine pertinent.  
  • Au moins 5 ans d'expérience pertinente en gestion de l’approvisionnement et de la logistique pour un programme financé par USAID ou un autre donateur. 
  • Compréhension démontrée des réglementations en matière de l’approvisionnement de USAID. 
  • Capacité à assurer le respect des politiques, procédures et réglementations de USAID et de Dexis.   
  • Capacité à prioriser et à gérer une charge de travail élevée dans un environnement de travail au rythme rapide. 
  • Excellentes compétences en communication et relation interpersonelles. 
  • Expérience de vie et de travail au Mali. 
  • Maîtrise de l'anglais et du français écrits et oraux.  
  • Maîtrise de MS Word, Excel et d'autres applications informatiques de base. 

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? 

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

 

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.

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