Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.
Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
About the Position
Dexis seeks a Grants Assistant to support the five-year USAID/Mali Sariya Bato program. The period of performance of the project is February 14, 2024 to February 13, 2029. This is a national full-time position based in Bamako, Mali.
Responsibilities
- Organize and support the grants process – from grant applications to grant closeout in accordance with USAID rules and regulations.
- Support the coordination of grant activities (events, workshops, transportation, food, lodging).
- Coordinate with grantees to ensure that monitoring and evaluation data is properly captured.
- Label and maintain complete electronic and hard copy files; ensure grant file checklists are populated.
- Support the Procurement Specialist in documenting procurement process and maintain accurate physical and electronic documentation and requisite authorizations in accordance with Dexis and USAID rules and regulations.
- Travel as required to activity locations to inspect equipment at grantee sites and report on grant progress.
- Support regular and ad hoc reporting as requested.
- Other duties as assigned.
Reporting
The Grants Assistant reports to the Director of Finance and Operations.
Qualifications
- Bachelor’s degree or equivalent university degree in a relevant field.
- At least 3 years of relevant experience supporting grant agreements.
- Demonstrated experience in administrative or logistical support role.
- Ability to ensure compliance with USAID and Dexis policies, procedures, and regulations.
- Ability to prioritize and manage a high-volume workload in a fast-paced work environment.
- Excellent communication and interpersonal skills.
- Experience living and working in Mali.
- Fluency in spoken and written English and French.
Preferred Qualifications
- Experience with USAID projects.
Sur le poste
Dexis recrute un Assistant aux Subventions pour soutenir le projet USAID/Mali Sariya Bato. La période de performance du projet est du 14 février 2024 au 13 février 2029. Cette position nationale est à temps-plein basée à Bamako.
Responsabilités Principales
- Organiser et soutenir le processus de subvention – depuis les demandes de subvention jusqu'à la clôture des subventions, conformément aux règles et réglementations de USAID.
- Soutenir la coordination des activités de subvention (événements, ateliers, transport, nourriture, hébergement).
- Coordonner avec les bénéficiaires pour garantir que les données de suivi et d'évaluation sont correctement capturées.
- Étiqueter et conserver des fichiers électroniques et papier complets ; s’assurer que les listes de contrôle des dossiers de subvention soient remplies.
- Soutenir le spécialiste des achats dans la documentation du processus d'approvisionnement et maintenir une documentation physique et électronique précise et les autorisations requises conformément aux règles et réglementations de Dexis et de USAID.
- Se déplacer selon les besoins sur les lieux d'activité pour inspecter l'équipement sur les sites des bénéficiaires et rendre compte de l'avancement de la subvention.
- Soutenir les rapports réguliers et ponctuels sur demande.
- Autres tâches assignées.
Hiérarchie
L’Assistant aux Subventions relève du Directeur de Finance et des Opérations.
Qualifications
- Licence ou diplôme universitaire équivalent dans un domaine pertinent.
- Au moins 3 ans d'expérience dans le soutien des subventions.
- Expérience dans des rôles administratifs et de soutien logistique.
- Capacité à assurer le respect des politiques, procédures et réglementations de USAID et de Dexis.
- Capacité à prioriser et à gérer une charge de travail élevée dans un environnement de travail au rythme rapide.
- Excellentes compétences en communication et relation interpersonnelles.
- Expérience de vie et de travail au Mali.
- Maîtrise de l'anglais et du français écrits et oraux.
Qualifications préférées
- Expérience avec les projets USAID.
Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.