Purpose of position

The Office Assistant ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. The successful candidate in this role maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

This is the perfect role for a capable and self-sufficient candidate to be part of a first-rate team that values your contributions and that treats you as an integral part of the company from day one in a work environment fuelled by energetic, motivated individuals committed to success.

The role offers an excellent insight into the operations of the current leading affiliate marketing company worldwide, giving you the opportunity to assist the larger US team to service many companies across a variety of sectors in North America.

This role will require some days onsite weekly in the Baltimore office.

Key Tasks

  • Manage correspondence by distributing calls and mail to appropriate departments in a timely manner.

  • Process and communicate incoming checks as directed.

  • Support IT and HR functions with staff onboarding and offboarding tasks including the distribution of laptops and screens.

  • Maintain marketing inventory and assist team with marketing event and client related mailings & shipping.

  • Coordinate and book travel for President and select senior staff utilizing the company’s booking system.

  • Photocopy and file appropriate documents as needed.

  • Arrange meetings by scheduling meeting times, booking rooms, and planning refreshments.

  • Assist in planning and arranging events, including organizing catering.

  • Support expense management aspects.

  • Assist team with parking, building access and other office related aspects.

  • Maintain supply inventory and office equipment as needed.

  • Coordinate office cleaning schedules with service provider and any maintenance services with leasing company.

  • Greet and accommodate office visitors.

  • Perform general office administration duties and prepare for needs concerning current employees returning to the office.

Skills & Expertise

  • Two years of office management experience preferred.
  • Be highly self-motivated with ability to quickly acquire new skills.
  • Excellent time management, prioritization and organization skills.
  • Confident communicator who is comfortable interacting with clients via telephone and email.
  • Exude a friendly and professional manner with confidence working with people at all levels.
  • Possess excellent communication skills, both written and verbal.
  • Have impeccable attention to detail.
  • Excellent computer literacy including MS Word, Outlook, Excel and PowerPoint.
  • Familiarity with any project management platform preferred (i.e. Monday.com, Asana, etc).
  • Be approachable with a strong ‘can do’ attitude and an appetite to learn.
  • Have a passion for results and are happy to roll sleeves up and get involved in helping out wherever it might be needed.
  • Strive to continually improve productivity and quality of work produced.
  • Ability to work in a fast-paced and dynamic environment.
  • Ability to work harmoniously and effectively as part of a work team.
  • Ability to work with minimal supervision once trained.

Established in 2000, Awin is proud of our dynamic, social and inclusive culture.

Like all businesses, we’ve had to adapt and nurture our culture in a virtual environment. Our virtual ‘Life @ Awin’ hub brings our colleagues from across the globe together for various social activities.

Diversity & Inclusion are paramount to us, and we proudly pursue and hire diverse team members. We champion uniqueness and authenticity; this is who we are at our core. Our network of affiliate partnerships are diverse and transparent, as are the employees powering our vision to build the world’s leading open partner ecosystem. We welcome all backgrounds, identities, and experiences. If you need support at any point in the application or interview process, please let us know.

Apply now to begin the next stage of your career at a progressive company that supports both your professional and personal development.

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