At BuildOps, we’re building a groundbreaking software solution, purpose-built to support today’s commercial contractors. From helping our customers manage their service department all the way to project management, we’re breaking the mold and building a team that invests in our mission statement. We love driven, self-motivated folks experienced in tech start-ups and thrive in fast-paced environments. Could you be our next hire?

This candidate will join a well-funded, fast-growing technology startup with the unique opportunity to help build out a critical function for the company.

The Executive Assistant (EA) will provide high-level administrative and operational support to the CTO, a key member of the executive team. The EA will ensure the CTO’s day-to-day productivity, optimize scheduling and communications, and coordinate across the technology organization and other departments. This role requires superior organizational skills, discretion, proactive problem-solving, and the ability to anticipate and respond to the needs of a fast-moving technology executive. This is a hybrid role based in our Los Angeles hub. 

What you will do:

  • Calendar & Schedule Management: Organize and maintain the CTO’s complex calendar. Prioritize appointments, manage internal and external meetings, and resolve scheduling conflicts with professionalism.
  • Communication: Act as a point of contact between the CTO and staff, partners, investors, and customers. Draft and manage correspondence, presentations, agendas, and reports.
  • Meeting & Event Coordination: Prepare, schedule, and track technology team meetings. Ensure all necessary materials and follow-ups are managed for product reviews, leadership huddles, and cross-functional initiatives.
  • Travel & Logistics: Plan and coordinate travel arrangements, itineraries, accommodations, and expense reports for the CTO. Ensure seamless execution, considering last-minute changes.
  • Project Support: Assist with special projects for technical, operational, and strategic initiatives, including gathering information, tracking milestones, and following up on deliverables with internal and external stakeholders.
  • Confidentiality & Discretion: Handle sensitive information related to technology strategy, company operations, and personnel matters with the utmost confidentiality.
  • Process Improvements: Identify and implement process improvements to streamline the CTO’s office and technology team operations.
  • Document Management: Organize, track, and file contracts, compliance forms, and other critical documents related to product, engineering, and security initiatives.
  • Talent Partnership: Partner with the Talent team on high-level hiring initiatives, including candidate communication, interview scheduling, and ensuring a seamless experience for executive-level candidates.

What we look for:

  • 3+ years of experience supporting C-level executives, ideally in a technology or high-growth SaaS environment.
  • Exceptional organization, time management, and communication skills—both verbal and written.
  • Ability to handle confidential information with discretion and professionalism.
  • Strong proficiency with Google Workspace (Gmail, Calendar, Drive), Slack, and productivity/project management tools.
  • Ability to prioritize and execute multiple tasks under pressure and within tight deadlines.
  • Proactive, resourceful, and able to anticipate the CTO’s needs.
  • Bachelor’s degree or equivalent experience preferred.

Bonus:

  • Prior experience supporting technology leadership or product/engineering teams.
  • Passion for supporting executive productivity in a fast-paced, mission-driven environment.
  • Interest in learning about SaaS, technology trends, and the commercial contracting sector.

Compensation:

  • $85k - $105k base salary range + annual bonus or negotiable base salary + annual bonus
What we offer:
  • Generous equity grant, become an owner in our company!
  • Macbook computer provided
  • A comprehensive benefits package
  • Flexible PTO and hybrid work schedules
  • Work from home stipend
  • Hubs in Los Angeles, Toronto, and Raleigh with hybrid work schedules and lunch provided for in-office days
  • Company events like BBQs and team-building activities, both in-person and virtual
  • Fast-paced, collaborative, and dynamic work environment
  • Opportunities for growth and career advancement
  • Chance to work with cutting-edge technology and innovative solutions
  • The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers

About BuildOps

Join BuildOps, the largest commercial trade platform in the country, as we transform the multi-billion dollar commercial contracting industry!

We’re not just talking incremental improvements—we’re talking a full-scale revolution, empowering the hardworking heroes who build and maintain the infrastructure that keeps our world running. See why contractors choose Buildops here.

This is your chance to be part of a rocketship. We’re fresh off a $1 billion valuation and a $127M Series C funding round (part of over $275M raised to date) led by industry-leading investors like Meritech Capital, BOND, and SE Ventures, backed by Schneider Electric (Reuters, TechCrunch, LA Business Journal) . Our latest investors join our team of industry heavyweights like Next47, former Twitter CEO Dick Costolo, former Salesforce President Gavin Patterson, and Boost Mobile CEO Stephen Stokols. Their investment is fueling our aggressive growth and our commitment to equipping contractors with AI-driven tools to conquer chaos, boost efficiency, skyrocket profitability, and ultimately, deliver exceptional service.

At BuildOps, we’re changing the game and doing the best work of our careers. You’ll be a key player in a company that’s truly making a difference for the backbone of our economy. If you’re ready to tackle big challenges, work with a passionate team, and build something extraordinary, BuildOps is the place for you. 🚀

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