Office Coordinator

We are seeking a highly motivated and organized individual to join our team as Office Coordinator. In this dynamic role, you'll wear two hats: overseeing the day-to-day operations of our office while providing exceptional operational support to our Partners and Executives.

Responsibilities:

Business Operations

  • Firm governance support: Coordination of firm-wide meetings, monthly leadership meetings, annual strategic planning
  • Prepare agenda for practice-area leadership and team meetings and coordinate with appropriate stakeholders
  • Special projects for sales / BD efforts
  • Coordinate with BGB Group Finance and Operations teams
  • Event planning
  • Kx budget management support

Office Management:

  • Maintain an efficient and organized office environment
  • Manage office supplies and equipment, ensuring timely restocking and proper maintenance
  • Act as main point of contact for vendor relationships
  • Oversee building security and access control
  • Manage and maintain office budget

Executive Operational Support:

  • Provide calendar management and scheduling for Partners and Executives
  • Organize and manage meetings, including booking rooms, setting up AV, and arranging catering
  • Plan and execute annual corporate meetings and events, as needed
  • Coordinate with Finance on monthly reporting, work with Account Leads to keep NetSuite documentation up to date, identify ways to improve profitability and executional efficiencies
  • Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations, and help define new operational strategies by working with Practice Leads on special projects
  • Serve as an extension of the executive leadership team for Kx, handling inquiries, developing action plans, and assisting with preparation and dissemination of communications
  • Serve as liaison between executive leadership of Kx to Functional Leads and Marketing Leads to facilitate connectivity with other parts of BGB Group
  • Manage internal and external communications including deck development and internal announcements
  • Develop internal working session agendas, content and coordinate input from staff

 

Qualifications:

  • Proven ability to manage multiple tasks simultaneously and prioritize effectively
  • Excellent written and verbal communication skills with a strong attention to detail
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to learn and adapt to new technologies and software programs
  • Strong organizational skills and a meticulous approach to record keeping
  • Discretion and professionalism in handling confidential information
  • Positive and proactive attitude with a willingness to go the extra mile
  • In-person in DC office 3 days per week

 

Salary range: $40,000 - $45,000

The salary range provided represents what a potential hire may expect to earn in this role at Kx Advisors. Actual salary decisions will be influenced by several factors that we use to determine overall fit, including experience (both direct and indirect), education, training, demonstrated qualifications, and organizational need. Salary is only one component of the total rewards package offered at Kx Advisors. Kx Advisors offers medical, dental, and vision healthcare benefits for eligible roles.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected basis, in accordance with applicable law.

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