Company Secretary (London)

 

About Elwood


We have built a digital asset trading infrastructure for institutional investors. Our seamless
end-to-end platform connects to global crypto exchanges, custodians, and liquidity
providers, via a single Application Programming Interface (API).
Built by industry experts with decades of combined experience in investment
management and digital technology. Elwood provides market infrastructure at scale,
enabling financial institutions, neobanks, and corporations to access digital asset markets
quickly and efficiently.

 

Job Description

If you're interested in pursuing a career in the world of digital assets, then come and join
Elwood where you will be responsible for providing company secretarial services
to Elwood Holdings Limited in both London and Jersey (and its Group subsidiaries where
applicable). A key part of the Company Secretary’s role is to liaise effectively with the
relevant board of directors and company shareholders, and in some cases, executive
management, tax advisors or external clients. This is a part time role which we anticipate
will require three (3) days a week.

 

Responsibilities

The Company Secretary shall be required to:

  • Guide (and where requested, advise) the Chairman and the Board of directors
    to ensure they are operating in accordance with rules, regulations and the
    Articles and Terms of Reference
  • Organise Board and Committee meetings for group entities including liaison
    with board/committee members to make suitable arrangements for
    attendance
  • Support the Chairman in ensuring the board functions efficiently and effectively
  • Facilitate good communication between the Board, committees, senior
    management and non-executive directors, and shareholders
  • Take responsibility for the administration of the relevant companies, for
    example: maintaining statutory books, including registers of members,
    directors, and secretaries, and shareholders with all their past and present
    shareholdings, organising board meetings including preparation of Board
    packs and annual general meetings (AGMs), preparing agendas and taking
    minutes and ratification/signing of tabled documents
  • Monitor the implementation of Board resolutions
  • Maintain statutory records and file necessary documents with the Register of
    Companies in Jersey and Companies House in the UK, such as annual tax
    returns and audit reports
  • Ensure that all cosec activities are carried out in compliance with legal and
    statutory requirements
  • Inform the relevant statutory body when any significant changes to the
    company’s share capital, administration and directorship or registered address
    have taken or are proposed to take place
  • Incorporate new Group companies as required from time to time.
  • Monitor changes in relevant legislation and the regulatory environment and
    take appropriate action (with assistance where appropriate from Legal)
  • Liaise with external regulators and advisers when required, such as lawyers and
    auditors in relation to requests for information and documentation
  • Assist with compliance related activities of group entities
  • Develop and oversee the systems that ensure the group companies comply
    with all applicable codes, in addition to legal and statutory requirements
  • Oversee the payment of dividends
  • Assist HR and Legal with the execution of share option schemes on a quarterly
    basis and issuing share certificates to Group employees in accordance with
    statutory requirements
  • Participate in and assist the Board with share issues, mergers and takeovers

 

Qualifications / Knowledge

  • Company secretarial background – Min 3 years
  • ICSA qualified or studying (desirable)
  • Law Degree(desirable)
  • Sound understanding of legal and regulatory environments
  • Understanding of and familiarity with Companies House
  • Ability to understand and distil discussions surrounding complex strategic and
    management issues
  • Proficient minute writing and excellent drafting skills
  • Self-motivated to deliver a quality service with good personal time
    management skills.
  • Able to take ownership of problems and see through to resolution
  • Ability to communicate clearly and work effectively
  • Good organisational and time management skills
  • Good standard of oral and written communication skills
  • Able to work autonomously
  • The ability to work under pressure
  • The ability to keep clear and concise records including concise and accurate
    minutes
  • Team player

 

Why Elwood?

  • Join one of the fastest growing FinTech companies and help shape the future
    of finance
  • A startup with deep financial backing and a strong market presence
  • Our platform is enabling institutional access to the most exciting growth
    opportunity in Finance
  • Work with a modern technology stack and help solve high impact problems
  • Strong client focused team with a diverse background
  • We’re a Global company and have offices in New York, Singapore & Geneva
  • Competitive compensation package
  • A hybrid mode of working in office and working from home

 

Equal Opportunities

As an equal opportunities employer, we don’t tolerate discrimination or harassment of any
kind. Whether based on race, ethnicity, age, gender identity, citizenship, religion, sexual
orientation, disability, pregnancy, veteran status or any other protected characteristic as
outlined by country, county, state or local laws. If you require reasonable accommodation
in completing this application, interviewing, completing any pre-employment testing, or
otherwise participating in the employee selection process, please let us know as part of
your application.

 

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