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About Effective School Solutions: Effective School Solutions (ESS) is one of the country’s leading providers in school-based mental health services for K-12 students. Serving over 2,000 students across nine states in the Northeast, Mid-Atlantic, and the West Coast regions, our company was founded based on the concept of offering the types of higher acuity clinical care that students would normally receive in a private practice or private school setting within the public-school building. In response to the strong uptick in mental health challenges for young people over the past decade, the company has expanded its services to offer a wider range of programming options, as well as professional development and consultative solutions for districts.
About the role: Effective School Solutions is currently seeking a part-time Accounts Payable /Accounts Receivable Specialist to join our Finance team. This person will have a strong proficiency in QuickBooks / NetSuite and general accounting principles. The Specialist will have a working knowledge of Bill.com, and proficiency in Excel, Word, PowerPoint. This is a part-time hybrid position with 1-2 days a week required on-site.
Key Responsibilities:
- Invoice clients on a monthly basis as per contract terms.
- Prepare quotes/estimates as needed.
- Follow up on accounts receivable.
- Record and deposit checks received.
- Compare Purchase Orders received from clients to contract values.
- Review vendor invoices for accuracy, ensure proper coding of expense to the General Ledger. accounts, and question any unusual charges.
- Request W-9’s from new vendors.
- Respond to vendor inquiries regarding payment status.
- Process employee expense reports and review for accuracy / policy exceptions.
- Invite staff to set up a bill.com account for expense reimbursements.
- Respond to staff inquiries regarding expense reimbursements.
- Follow up with staff on uncashed checks.
- Categorize credit card expenses.
- Support the monthly close process.
- Gather supporting data for annual financial audit.
- Build positive relationships with staff, clients, and vendors.
Qualifications and Skills:
- Bachelor’s degree preferred.
- 2+ years of experience in similar role.
- Ability to function independently and as part of a team.
- Effective problem solving and communication skills.
- Strong attention to detail.
- Ability to organize and prioritize multiple tasks and assignments to meet deadlines.
- Proficiency in QuickBooks and NetSuite.
- Proficiency in Microsoft Office applications, particularly Excel and Word.
- Preferred knowledge of Bill.com.
Why join Effective School Solutions?
- ESS is focused on addressing one of the biggest challenges our country is facing - the mental health of our youth.
- ESS is a dynamic organization with a strong record of accomplishment of innovation and growth.
- ESS provides staff with excellent career growth opportunities.
- ESS offers staff competitive compensation and benefits offerings.
Effective School Solutions is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.
