Your Impact 

We all know that starting a new job is exciting but also stressful! This position is at the center of onboarding all new edX employees and handling their transition and questions with care. You are the face of edX to new hires, getting to know them as they begin their journey with us, In addition, you are a valuable contributor to the HR and Benefits team, helping them run smoothly, providing consistency, and ensuring nothing falls through the cracks. As a core component of the day-to-day operations of HR at edX, you’ll see a variety of projects that support edXers across the organization. 

Your Team

The Human Resources and Talent Acquisition (HRTA) team is responsible for the employee experience at edX from the interview and offer stages throughout an employee’s time at the company. You’ll report to our Senior Manager of Human Resources, who oversees our HR/Benefits team. Beyond working within HRTA, you’ll also work cross-functionally with Payroll, IT, and employees across the company. 

You Will

  • Provide administrative support across the HR/Benefits function, including HRIS data entry, benefits administration, onboarding, timesheets, and maintaining personnel files
  • Work cross-functionally with IT, Payroll, and Recruiting to ensure all new hires are onboarded in a timely manner and prepared for their start date
  • Act as the first point of contact on all new hire questions, triaging to HR, Benefits, IT and Payroll as needed
  • Schedule new hire orientation, benefits orientation, and all new hire check-ins
  • Assist in assigning and tracking employee trainings
  • Manage our timesheets instance, including ensuring all timesheets are entered for Payroll by the deadline each week, working with our external vendors, and resolving questions about pay and logistics
  • Develop ad hoc and scheduled reports, based on HR and business needs
  • Process edX Course requests, peer-to-peer spot awards, employment verifications, employee referral payments, workers compensation and unemployment
  • Provide assistance with tracking leaves of absence
  • Present new hires and work anniversaries at our company all hands
  • Have additional opportunities to present to new hires in our edX orientation program
  • Be assigned ad hoc HR projects that enhance the edX employee experience and further the HR strategy

You Have

  • 1+ years of experience in human resources, people operations, customer service or similar field
  • Superb attention to detail and time management skills required
  • Excellent communication, customer service and interpersonal skills required
  • An ability to work independently and handle multiple priorities 
  • An aptitude for working with confidential data and information
  • Bias towards action and a tenacity for meeting deadlines and deliverables 

Preferred Experience

  • Experience with Excel  
  • HRIS experience (Dayforce is a plus; any are preferred!) 

We understand that applying for a job can be intimidating. Applicants rarely meet every single job requirement, and we know there are many skills and backgrounds that will contribute to success in this role. 

That’s why we provide new employees with:

  • Employee onboarding and training sessions
  • Personalized 30/60/90+ day plans
  • Individual quarterly and annual goals 
  • Career pathways 

And much more to support you in your personal journey at edX! That said, if this role looks like a great next step for you, please apply… even if you can’t “check every box.” We’d love to hear from you! 

edX is the education movement for restless learners. Together with our founding partners Harvard and MIT, we’ve brought together over 30 million learners, the majority of top-ranked universities in the world, and industry-leading companies onto one online learning platform that supports learners at every stage. And we’re not stopping there—as a global nonprofit, we’re relentlessly pursuing our vision of a world where every learner can access education to unlock their potential, without the barriers of cost or location.

Sorry, Visa sponsorship is not available. Candidates must be local to Massachusetts.

Apply for this Job

* Required


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at edX are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.