At edX, a Cambridge-based non-profit, our mission is to offer a world-class education to everyone, everywhere, allowing them to gain the in-demand skills and knowledge that will lead to fulfilling careers and lifelong success. Today, edX provides more than 30 million people access to education from the best universities and institutions in the world, including Harvard, MIT, Oxford, and UC Berkeley. edX provides inspirational and transformative knowledge to students of all ages, social status, and income, worldwide. We are seeking people who are learner-focused, outcomes-driven and share our passion for transforming education.

edX is growing and we are looking for our very first Payroll Administrator to build out and run our Payroll Function at edX.  This is the role for both a builder and a doer.  You’ll build out the system you’ll live in.  We are creating our HRIS/Payroll function from the ground up and you’ll be the one responsible for the entire payroll function for edX.  A great candidate for this role will be excited about the advanced level of ownership and accountability required to stand up our payroll function! 


We see this role as having two phases: 

  • During the building period (through December 2020), focusing on systems and setup: 
    • Work with a project team to configure our HRIS system (Ceridian Dayforce)
    • Buildout Dayforce Payroll Module (and others as assigned)
    • Research and enroll edX in appropriate tax jurisdictions for payroll
    • Develop and test payroll policies and procedures
  • From January 2021 onward, you will: 
    • Manage the entire payroll function for our hourly and salaried employees, along with overseeing our commission & bonus payrolls, and payroll benefit accruals
    • Support and collaborate with our Accounting team in providing them accurate and effective journal entry reporting documents
    • Manage edX’s enrollment processes in appropriate tax jurisdictions 
    • Reconcile payroll to appropriate 3rd party statements (tax, garnishments and benefits primarily)
    • Continually analyze our payroll alongside our FP&A team for trends, opportunities, and anomalies
    • Support our annual audit as it pertains to our employee compensation and benefit accounts
    • Build out our processes and systems in alignment with edX’s needs and growth plans


  • 3+ years experience as a Payroll Administrator (or like role/responsibilities), with proficiency running the entire payroll function, including employee set-up and review, batch review (hourly, salary, commission), payroll processing, auditing and reporting
  • Proficiency in reconciling 3rd party (benefits and taxes primarily) invoices to payroll system deductions
  • Understanding of the open enrollment process and employee set-up within a payroll system
  • Experience enrolling in new tax jurisdictions to support payroll filing requirement (income tax withholding, SUI and other associated payroll taxes)

Nice to have

  • Experience with Ceridian Dayforce or experience with multiple payroll systems
  • Experience with either converting to a new payroll system or building out a new payroll system

How you will excel

  • You have a passion for payroll and associated responsibilities,
  • Attention to detail is your forte
  • You excel at minutiae, love to connect the dots and perfect reconciliations make you happy
  • You want to work in a fast paced environment that is growing 
  • You are a self starter who is comfortable being responsible for and accountable to produce the one thing everyone cares about - did I get paid on time and was it correct,
  • Your comfortable working with a small team to support you in these endeavors

Applicants must be able to work out of our Cambridge, MA office. Sorry, Visa sponsorship is not available.

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