Program Coordinator, North

Position Overview

Educate! is seeking a Program Coordinator for the Northern Region to directly supervise the implementation of the Educate! Experience program in the region. This person will take charge of regional management, program logistics & monitoring, regional financial management and program officer management.

We are looking for a proactive, very organised and efficient professional with great communication, coordination & creative problem - solving skills to ensure that all the wheels in their scope of work are turning at maximum efficiency.  

About Educate!

Educate! prepares youth in Africa with the skills to succeed in today’s economy.

We tackle youth unemployment by reforming what schools teach and how they teach it, so that students in Africa have the skills to start businesses, get jobs and drive development in their communities. Our model is delivered through practically-trained teachers and youth mentors. Educate!’s goal is to make this practical, skills-based model part of national education systems.

In 2018, we’re working in 175 secondary schools in Rwanda, 60 pilot schools in Kenya, and over 700 schools in Uganda reaching over 42,000 students intensively and 530,000 more broadly. Our model was proven to have massive impact in a randomized controlled trial. Graduates earned DOUBLE the income of a control group and had a 64% increase in business creation. Our graduates change their lives and their communities, such as Lillian Aero who employs over 100 AIDS-affected women.

In 2012, Educate! partnered with Uganda’s government to integrate curriculum and a student business club structure into Uganda's entrepreneurship course nationally, and in 2015, we served as a technical advisor to Rwanda on its secondary education reform.

Educate!’s team includes nearly 200 staff and almost 300 volunteer youth mentors. We have been backed by top foundations such as MasterCard, Big Bang Philanthropy, Mulago, Echoing Green, Ashoka and Global Innovation Fund. Educate! won the 2015 WISE Awards, and was featured by Bill Gates, an Al Jazeera documentary, Forbes 30 under 30, Clinton Global Initiative and The Brookings Institution as one of 14 case studies in their global scaling education learning initiative.

Educate!'s vision for 2024 is to measurably impact 1 million students across Africa each year.

Performance Objectives

Regional Management - 35%

  • Play a partnership oversight role to the region with program Officer direction, visits and strategy collaboration with management team.
  • Call head teachers in partner schools (3 per week) to check in on the progress of the programs.
  • Review regional report information with team of Program Officers and finalize information before sending to Program Support Officer.
  • Ensure coordinated community Unit management with team of mentors, youth leaders and Program Officer. Carry out Youth leader check-ins including attending their regional meetings, monthly conference calls.
  • Ensure effective communications to team with follow-up, updates, and strategy decisions.  Coordinate across departments to include other departmental announcements.
  • Prepare and review with team of PO's the mentor meeting memo.  Train team on how to lead effective meetings. Observe PO's leading meetings as part of 3 Tier Management and provide feedback.
  • Visit schools (minimum 10 school visits per term) to learn about program progress on the ground, monitor quality delivery and build relationships with stakeholders.
  • Support Program Officers resolve partner school challenges.  
  • Answer Program Officer questions as needed regarding program implementation.
  • Call program officers regularly to check in on a professional and personal level.
  • Prepare and run regional meetings monthly and report meeting feedback to relevant forums.

How will success be measured in this function?

  • Performance management of team of program Officers to meet targets
  • Regional expansion in region is supported to meet targets
  • Program Officer partnership capacity is built monthly through training
  • Timely feedback to improve partnerships to stakeholders

 Program Logistics and Management - 20%

  • Create systems to meet monitoring targets and update monitoring forms
  • Create  monitoring plan,guiding Regional Officer to ensure each CU is supported and monitored at least twice a term.
  • Do monthly programs mobile money projections
  • Liaise with Program Support Person to coordinate program field logistics like transportation, accommodation for nationals event.
  • Observe program Officers,youth leader,teacher and mentor trainings providing relevant feedback to stakeholders.
  • Bring relevant feedback to meetings and advisory forums as observed in field.
  • Conduct program monitoring in the form of school visits, association meeting observations, and administration meetings.
  • Monitor every community unit once per term. Submits a monitoring report at the end of every term. Agree on monitoring guiding questions at the beginning of the term with Senior Program Manager.
  • Check quality of program officer and mentor reporting, including all M&E reporting.
  • Ensure  reports are accurate, reviewed with team and information is submitted timely.
  • Submit termly program monitoring report.
  • Communicate regularly with Program Manager to ensure that program management concerns are addressed timely and with appropriate urgency.

How will success be measured in this function?

  • Payment reports reconciled
  • Monitored at least twice each term.
  • Reports monthly on quality assurance and red school progress
  • Has monitoring plan for region coordinated with program manager
  • Plays an oversight role in Nationals event coordination

Regional Financial Management - 15%

  • Design and lead termly training with program officers on financial policy and procedures.
  • Approve all program officer’s financial requisitions and accountabilities in line with regional budgets.  Ensure proper financial reporting, including proper coding, accountabilities, and math.
  • Ensure all officers follow the mentor requisition and accountability procedures.
  • Ensure all officers submit accountabilities within 2 week approval cycle.  Follow-up with all program officers who fail to do so.
  • Approve mentor stipend and cross check mentors according to HR official mentor list.
  • Lead annual common cost verification process, including ensuring all information is captured properly in common sheet template, submitting common cost sheet to finance, following-up on issues of cost inflation according to Educate! policies, and submitting a final report on the verification process.
  • Uphold all Educate! Financial policies with director reports.  Manage issues of fraud and misappropriation of funds according to Educate! policy.

How will success be measured in this function?

  • Regional budget is managed well to meet goals
  • Timely requisitions and accountabilities from the region
  • Team understands budget.
  • Budget processes,policies are followed in managing budget.
  • Budget lessons documented and shared for timely better budget system improvement

Program Officer Management - 30%

  • Lead monthly regional meeting with team of Program Officers.
  • Lead 1:1 meetings with Program Officers monthly.  Review work plans, mid-term and termly goals, and set/check in on monthly priorities.
  • Lead bi-annual staff appraisals of program officers. Complete people analyzer and submit to HR.
  • Update mentor meeting agenda with feedback from the program officers
  • Once very term, observe all program officers lead YBE meetings, Experience Association meetings, and/or other CU events.
  • Approve Program Officers work plans monthly and termly goal completion and submit to HR.
  • Lead monthly meetings and bi-weekly conference calls to address challenges and concerns of program officers.
  • Conduct final assessment of newly hired program officers.
  • Evaluate program officer candidates through participating in YET recruitment and final YET assessment.
  • Coordinate with the officers to finalize program activity schedules
  • Carry out program report reviews and due necessary follow ups
  • Manage to program procedures compliance and report issues of misconduct and gross misconduct promptly to supervisor for timely correction.

How will success be measured in this function?

  • Timely and accurate submission of periodic requisitions and accountabilities
  • Regional reporting error rate improved to below 5%
  • Program Officer performance measured timely
  • One on ones held consistently twice a month.
  • Program Officers coached/trained for professional growth at least twice a term
  • Region is at capacity with youth leaders, mentors and Program Officer positions

Qualifications

  • Bachelor’s degree in any relevant field.
  • Experience of at least 1 year experience at Regional Officer position or 1.5 years at Program Officer position.
  • At least 3 years professional experience.  
  • Experience leading a team/people management, managing finances, program reporting.  
  • Excellent computer skills required.
  • Thrives in a fast-paced team that communicates and collaborates closely
  • Strong organisational, writing and communication skills, explaining clear expectations, having attention to detail, and providing clear written communication in a timely manner.
  • Fits our Five Cultural Tenets (see What is Educate! About? below); Learn more by looking at Educate!’s culture deck here

 Why You Will Brag About Working At Educate!

  • We’ve got the impact.
  • Educate! is designed for scale. We quadrupled operations in 2014, going from 54 to more than 200 schools served. We carefully measure our outcomes, and — here’s the best part — we are maintaining quality at four times the size.
  • We believe in local leadership — 97% of our on the ground staff is African.
  • Our model has gone nationwide in Uganda — Educate!’s model is now incorporated into the national curriculum and exams, impacting thousands more students than we can reach directly.
  • Educate is a well-oiled learning machine. We built our model by methodically testing hundreds of assumptions and we are constantly experimenting, evaluating, and improving.
  • We’re honored that luminaries and leaders like Oliver Wonekha, the Ugandan Ambassador to the US, and Ann Veneman, a former Secretary of Agriculture and head of Unicef, believe in us enough to have joined our advisory board.

Application Process

Intrigued? You can apply by attaching your Cover Letter and CV and respond to the following questions.

Application deadline is Thursday 14th February 2019.  

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