Monitoring & Evaluation Coordinator

Job Description

Position Overview

Educate! is seeking to fill the position of Monitoring & Evaluation Coordinator to take the lead in effective regional performance of monitoring and evaluation implementation; lead efforts in technology applications (Survey CTO or ODK ), review and development of Data collection tools; and lead in coordination of M&E Capacity building.

Educate!’s model was launched in Uganda in 2009, and since then we have worked to build the most innovative, sustainable, scalable and cost-effective model possible. In 2018 we are working in more than 700 schools across all regions of Uganda, and we are scaling to 1,000 schools (30% of all secondary schools in Uganda) by 2024. While reporting to the M&E Manager, the M&E Coordinator will be offered a unique opportunity to grow in using sophisticated M&E technologies to improve program systems while simultaneously gaining insights in scalable and innovative monitoring, evaluation and technology techniques.

We’re looking for a proactive, meticulously organized and efficient professional with great coordination and creative problem-solving skills to ensure that all the wheels in their scope of work are turning at maximum efficiency.

About Educate!

Educate! prepares youth in Africa with the skills to succeed in today’s economy.

We tackle youth unemployment by reforming what schools teach and how they teach it, so that students in Africa have the skills to start businesses, get jobs and drive development in their communities. Our model is delivered through practically-trained teachers and youth mentors. Educate!’s goal is to make this practical, skills-based model part of national education systems.

In 2018, we’re working in 175 secondary schools in Rwanda, 60 pilot schools in Kenya, and over 700 schools in Uganda reaching over 42,000 students intensively and 530,000 more broadly. Our model was proven to have massive impact in a randomized controlled trial. Graduates earned DOUBLE the income of a control group and had a 64% increase in business creation. Our graduates change their lives and their communities, such as Lillian Aero who employs over 100 AIDS-affected women.

In 2012, Educate! partnered with Uganda’s government to integrate curriculum and a student business club structure into Uganda's entrepreneurship course nationally, and in 2015, we served as a technical advisor to Rwanda on its secondary education reform.

Educate!’s team includes nearly 200 staff and almost 300 volunteer youth mentors. We have been backed by top foundations such as MasterCard, Big Bang Philanthropy, Mulago, Echoing Green, Ashoka and Global Innovation Fund. Educate! won the 2015 WISE Awards, and was featured by Bill Gates, an Al Jazeera documentary, Forbes 30 under 30, Clinton Global Initiative and The Brookings Institution as one of 14 case studies in their global scaling education learning initiative.

Educate!'s vision for 2024 is to measurably impact 1 million students across Africa each year.

 

Performance Objectives

Monitoring and Evaluation Technology

  • The SMS, smartphone systems and M&E online data management systems are up and running in a timely manner.
  • Survey CTO forms are reviewed, updated and tested before use by field staff as and when need arises in a timely manner.
  • The logistical data (School list, Mentor list) is updated onto the survey CTO system in a timely manner.
  • The Data in the monitoring reports, regional report and the dashboards are in sync
  • Reporting Master copies (Monitoring reports, Regional, school List, Quality check and Weekly SMS) are reviewed, updated and shared in a timely manner.
  • M&E working trackers (Feedback racker for data, field visits, regional monthly meetings, trainings, tools feedback, evaluation, Admin/M&E, communications, implementation follow up) and templates (Weekly QC, termly QC, data entry) are developed, reviewed, updated and shared in a timely manner.
  • All field data collection tools for mentors, Youth Leaders (YLs), Program Officers (POs), researches and evaluations are reviewed, developed and tested in a timely Manner.

 

Monitoring Implementation

  • Weekly tracking of regional data for mentors, YLs and POs, and validate to ensure completeness, authenticity, accuracy and free of error.
  • Conduct weekly data cleaning, analysis for mentors, YL and PO
  • Compile and share the completed clean data with the M&E Manager for timely aggregation, dissemination and reporting
  • Follow up with the PO to get feedback on the data shared in a timely manner
  • Ensure feedback is  implemented and updated on the feedback tracker timely
  • Compile regional qualitative data for the different activities in a timely manner
  • Conducted regular field visits to ensure the quality of data collected and verify the accuracy of reported data; update the field visit Tracker, conduct data quality checks according to the schedule

 

Data coordination and Reporting

  • Plan and conduct national data downloads and share with the M&E Team for cleaning and analysis, downloaded ad-hoc data as and when need arises in a timely manner
  • Compile and regularly maintain an updated organization data scorecard.
  • Compile, prepare and share reviews for the mid and end of term Monitoring report in a timely manner.
  • Prepare and share the weekly M&E Communication (PO and YL) with the field staff in a timely manner.
  • Propose strategies to increase data use and demand amongst Program staff
  • Review, analyze and share regional reports (Mentors, YL, and PO) with the M&E Manager to identify potential bottlenecks in activity implementation and to enhance quality of reporting.
  • Prepare and disseminate monitoring report during  Internal Advisory Board (IAB)
  • Ensure data discussions with programs are implemented and updated on the tracker in a timely manner, support staff to use monitoring checklist, download the data and share with the innovations department.

 

M&E Capacity Building

  • Conduct M&E training needs assessment regularly for field staff to determine the most relevant and cost effective training needs
  • Design, develop and discuss the training structure, materials, documents and manuals to ensure consistency and quality of content and training
  • Liaise with departments to ensure all new field staffs are adequately trained to ease implementation of M&E related activities and reporting.
  • Design and develop a planned and ongoing training schedule including orientations for staff
  • Regularly evaluate, review and update the training materials for training.

 

Qualifications

  • Bachelor’s degree in any field preferably Statistics, with strong applied Knowledge of Survey CTO or ODK or Telerivet.
  • Experience in M&E online data management systems and  Statistical Packages (Excel, SPSS, STATA).
  • At least 2 years of professional experience  in data management and reporting.
  • At least 2 years of professional experience  in monitoring, evaluation and reporting of projects or programs.
  • Fits our Five Cultural Tenets, Learn more by visiting our website at www.experienceeducate.org



Why You Will Brag About Working At Educate!

  • We’ve got the impact.
  • Educate! is designed for scale. We quadrupled operations in 2014, going from 54 to more than 200 schools served. We carefully measure our outcomes, and — here’s the best part — we are maintaining quality at four times the size.
  • We believe in local leadership — 97% of our on the ground staff is African.
  • Our model has gone nationwide in Uganda — Educate!’s model is now incorporated into the national curriculum and exams, impacting thousands more students than we can reach directly.
  • Educate is a well-oiled learning machine. We built our model by methodically testing hundreds of assumptions and we are constantly experimenting, evaluating, and improving.
  • We’re honored that luminaries and leaders like Oliver Wonekha, the Ugandan Ambassador to the US, and Ann Veneman, a former Secretary of Agriculture and head of UNICEF, believe in us enough to have joined our advisory board.

Application Process

Intrigued? You will be asked to upload a resume, and your response to the following questions: 

Application deadline is Friday 4th January 2019.

 

 

What Is Educate! About?

We’re ambitious. Are you? Educate! is growing fast, so new opportunities are opening up and expanding all the time. We’re inspired by people with drive, and we love to help them reach their full potential. We expect everyone at Educate! to contribute above and beyond their job description, grow their skills, and advance their careers, and we are committed to supporting our staff members on that journey.

  1. We Put Youth First - The youth we serve come first. Always. In everything. That means we wake up thinking of ways we can serve youth even better and get the highest impact out of every dollar that we spend. It means Educate! doesn’t own a single vehicle, because we’d rather take the bus if it means one more student can participate. It means making every decision like the future depends on it — because if we get our way, it does.
  2. We Are Always Learning - When you work at Educate!, educating yourself is part of your job too. We encourage every employee to find the best book on management; share the latest article on graphic design; bring in your favorite college mentor; or meet the researcher pushing the edge of the field. We are always thirsty for knowledge and love to share.
  3. We Only Solve a Problem Once - We are allergic to band-aids so we love the person who brings the new system to solve the problem for good, even problems we haven’t recognized yet.
  4. We Are Flexible - We thrive on change — we’re driving it. We are growing every day, so we have to adapt quickly to meet new challenges, and our team keeps up.
  5. We Exceed Expectations - We assume we can achieve the impossible because we already have, year after year. We want our staff to create your own challenges, ask the toughest questions, and dream scary big!

Every person at Educate! — from interns to the executive director — is evaluated by how they live up to these five cultural tenets. They are at the core of how we achieve our mission and why we work as well as we do.

Educate is committed to providing an inclusive and welcoming environment for all who interact in our community.  In creating this environment, we encourage people from a variety of cultures, backgrounds and life experiences to join our diverse team.

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