ENERGY ACTION FUND 

Energy Action Fund (EAF) works in partnership with its c3 sister organization, Energy Foundation, to build clean energy markets and reduce carbon emissions through policy wins. We provide c4 lobbying and accountability resources required to deliver significant legislative victories, cultivate bipartisan policy leadership, and build political power for climate action at all levels of government. EAF resources support successful lobbying strategies by the most powerful voices for change: business, conservative, equity, labor, environmental, and other advocates. Our funding also supports consultants who manage coalitions, design and execute political strategies, and support communications strategies. Grants are deployed based on the conditions in states with the most significant opportunities with a goal of focusing resources to achieve the most meaningful progress. 

The Energy Foundation and EAF founding office is in San Francisco, CA, with regional teams based in the Midwest, Northeast, Southeast, and West. 

 
POSITION SUMMARY

Energy Action Fund is looking for a dynamic self-starter to join our teams as Program Associate (PA). The PA will support the EAF Team to plan and manage projects and budgets, support the operations and fundraising efforts of Energy Action Fund, make and administer grants, support the organization’s scheduling needs, and work with advocates and other partners to execute strategies and projects. Other key duties include managing projects within and outside the team, developing and implementing systems and processes to facilitate internal and external collaboration, providing administrative support to the team (scheduling, drafting communications, etc.), planning and supporting meetings, conferences, and other events. 

 

This is a unique opportunity to gain valuable experience and insights across the breadth of EAF’s program areas. Particularly for candidates interested in advocacy and/or campaigns, this role will allow for deeper understanding of our work through a number of different lenses.  

 

EAF is EF’s sister c4 organization, and the two organizations work together to align on strategies, goals, and grantmaking across the field.  

 

The PC will work with: 

 

  1. The Senior Manager and Executive Director of EAF  
  1. Cross-programmatic Energy Foundation teams, including those based at the foundation’s national office, and Energy Foundation regional teams.  
  1. EAF Board of Directors, grantees, funders, and other partners outside EF/EAF. 

 

Energy Foundation and EAF actively seeks to expand DEI within our organization and through our work. We encourage people of color and candidates with diverse backgrounds, experiences, and perspectives to apply. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Grantmaking

  • Track and execute all steps in the grantmaking process, including:  
  • serving as the primary contact for grantees and consultants,  
  • gathering feedback and working with all parties to craft and finalize proposals and scopes of work, 
  • reviewing proposals, documents, and financials; conducting initial due diligence, and 
  • keeping the EAF team informed of progress and flagging questions that arise in a timely fashion. 
  • Work collaboratively with EAF and EF teams to create and manage budgets and reconcile budget to actuals. 
  • Prepare agendas and schedule meetings, and conduct relevant research to ensure effective conversations.  
  • Prepare EAF team and grantees/consultants in advance of meetings to help deliver effective conversations, including circulating materials, flagging relevant questions, coordinating on meeting agendas, and setting clear expectations for meeting outcomes. 
  • Assist EAF team in conducting research and due diligence on proposals or prospective grantees. Directly engage with grantees and consultants to seek additional information as needed. 
  • Write proposal summaries and assessments and process grants/contracts through Energy Foundation’s internal systems in a timely and responsive manner. 

 

Internal Support and Coordination

  • Serve as a liaison to other Energy Foundation programmatic teams to ensure that the EAF team is fully integrated with EF programs. 
  • Foster effective coordination and integration within the EAF team, including implementing tools and systems to support collaboration and information-sharing (e.g., Asana, Slack), supporting regular team check-ins, etc. 
  • Schedule calls and meetings as needed and handle meeting logistics (arrange locations, prep the technology interface, ensure that agendas are circulated in advance, support meeting follow-up, etc.).  
  • Prepare initial drafts of documents and presentations for internal and external audiences, such as board dockets, funder reports, proposals, and presentations. 
  • Support EAF board meetings, including development of the EAF board docket, agenda, logistics, etc. 
  • Serve as the liaison to the law firm that manages Energy Action Fund’s lobbying registration and reporting; in collaboration with the law firm, manage the process of submitting lobbying disclosure forms in states where EAF is active.  
  • Manage the day-to-day needs of budget monitoring and reconciliation for the EAF Budget.  

External Coordination

  • Facilitate networking and information sharing between a culturally diverse set of grantees/consultants, and build connections with national groups/experts, as appropriate. 
  • Represent Energy Foundation and the EAF team at meetings, conferences, and other events as agreed upon with the Senior Manager.  

Build the Team

  • Generate and implement ideas for systems, program, and operational improvement. 
  • Embody Energy Foundation’s values of collaboration, service, learning, and responsibility. 
  • Recognize that we are stronger when we are diverse and inclusive.  
  • Maintain collaborative relationships with peers and colleagues. Contribute to a positive working environment.  
  • With assistance from supervisor and others, formulate own learning and development plan. Identify and seek out professional development opportunities, including networking, informational interviews, training, projects, etc. 

Program Associate Progression

  • Through time, increased efficiency, proficiency, and autonomy in the role, there is a possible promotion to Senior Program Associate, Program Coordinator, Program Manager, and beyond. 

SUPERVISION
  • Reports to the Senior Manager, EAF and EF Programs 
EXPERIENCE
  • Several years of experience in a relevant role. 
  • Excellent communications skills: written, verbal, and digital 
  • Multitasking: experience supporting multiple priorities and juggling a variety of tasks for one or more individuals in a team environment. 
  • Demonstrated knowledge and experience in customer service, thriving in a fast-paced work environment, and prioritizing competing obligations.  
  • Interest in one or more of the following areas: The philanthropic sector, the non-profit sector, issue campaigns, public policy, or strategic communications. A preexisting knowledge or interest in clean energy or climate is not required.  
  • Pluses include: 
  • Experience managing complex Excel/Google spreadsheets and budgets 
  • Experience working on Diversity, Equity, and Inclusion (DEI) 
  • Program management experience 
  • Internet savvy, including digital and social media, online survey tools, etc.   
  • Experience on an electoral or advocacy campaign 
  • Technical skills: intermediate or advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; familiarity with Google Drive, Docs, and Sheets, and the Box platform. Experience using cloud-based relational database systems, such as Salesforce, is a plus.  
OTHER REQUIREMENTS
  • Ability to travel 4-6 times a year domestically for 2-3 business days at a time. 

 

COMPENSATION
  • This is a full-time position. The target salary for this position is $62,000-$66,526. EF provides a comprehensive benefits package, including competitive salary, medical, dental, vision, disability, and retirement benefits and paid time off. 
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

While performing the duties of this job, the employee is required to spend extended hours at the computer. 

 

This position requires low to moderate levels of domestic travel. 

WORK ENVIRONMENT

EF is a remote-first work environment. Employees have the option to work remotely, or in our offices in San Francisco, Washington, DC, or Raleigh, NC. The successful candidate can work remotely from anywhere in the US. 

 

The office environments include some shared workspace, some individual offices, shared kitchen facilities, with moderate noise levels and a collegial atmosphere. On occasion, there are activities or events after work hours. 

 

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