Dynamis is seeking a Contracts Administrator to provide cradle-to-grave subcontract support primarily under federal government contracts. Working directly with project teams to satisfy subcontract/purchase order requirements from initiation through closeout.
Responsibilities:
Providing fast turn-around support for onboarding new subcontractors and issuing task orders and modifications to existing subcontractors to reflect changing requirements.
Serves as a liaison with contractors and subcontractors regarding contracting issues.
Maintains subcontractor database and purchase order files including modifications, flow downs, tax records, certificates of insurance etc.
Prepares consulting agreements; maintains a consulting agreement log.
Drafts contract letters, correspondence, and other communications.
Work with different contract types (FFP, T&M, Cost Plus and hybrids).
Provide purchase request support and documentation as necessary.
Maintains, documents and improves current knowledge of relevant contractual procedures and practices.
Maintain effective Purchase Order files and initiate appropriate follow-up actions as necessary to ensure timely and correct receipt of items purchased.
Manage supplier relationships.
Consistently process purchases in accordance with FAR/DFAR regulations.
Complying with company policies, procedures, and regulatory standards.
Monitoring supplier performance and resolving issues and concerns.
Assist Finance with any issues related to vendor invoices and reconciles discrepancies.
Maintains complete and accurate corporate files in accordance with all applicable regulations to facilitate internal administration and audits by outside entities.
Supports agency audits such as GSA, DOL, DCMA/DCAA.
Requirements:
U.S. Citizenship
Bachelors Degree
Minimum five years of relevant experience.
Ability to obtain security clearance
Highly organized, attention to detail, proofreading and extensive writing tasks will be required.
Problem solving abilities and analytical thinking will be required in order to work around unforeseen issues.
Excellent communication skills (oral, presentation, and written)
Must be comfortable working in a fast-paced environment.
Must be a self-starter able to manage workload with minimal supervision—proactivity is essential to successful fulfillment of this role.
Ability to multi-task and frequently adjust priorities.
