Duolingo is the most popular language learning application in the world, with over 300 million users and hundreds of billions of data points. We are passionate about educating our users, making fact-based decisions, and finding elegant solutions. If this sounds like you, then come help us build the next-generation learning company!

As the Administrative Manager for our China office, you will help us establish the operations of our first office outside the United States. Working closely with our Global People team, as well as our local General Manager, you will both partner with vendors and work independently to ensure the smooth day-to-day operations of our Chinese entity, and that we grow our A+ team for our long-term success in China.

The Beijing office is currently Duolingo’s only international office outside the United States. This is a unique opportunity to become part of the founding team of Duolingo’s China office and work with other talented Duolingo team members globally. 


  • Coordinate and partner with vendors to setup and manage the operation of our China entity; including payroll, benefits, visa applications, compliance to labor law, and business regulations
  • Serve as a local point-of-contact for our Finance team to coordinate with vendors on expense reimbursement, vendor contracts, internal financial controls, financial reporting and tax filings
  • Lead and execute recruiting efforts to scale our headcount growth in China, including managing our relationships with external headhunters, traveling and speaking at recruiting events, working with applicant tracking systems (ATS) to coordinate interviewing, participating in hiring decisions and discussions, drafting offer letters, finalizing employment contracts, extending and closing offers, and onboarding and integrating new hires
  • Partner with our General Manager to shape a workplace culture in our China office that reflects our company values; align with global programs and develop local initiatives for employee engagement and training to ensure that Duolingo China is a rewarding place to work
  • Manage the day-to-day operations of our office and facilities; including equipment, supplies, furniture, meals and snacks
  • Organize company social events and coordinate travel for employees and executives to/from China and the US
  • Maintain close communication with Pittsburgh HQ to ensure all activities are on par to achieve quarterly goals


  • 3+ years of work experience, including HR, vendor or office management expertise
  • A bachelor’s degree from a reputable university
  • Experience tracking and managing budgets
  • Strong verbal and written communication skills in both English and Mandarin Chinese
  • Great people skills; an ability to quickly build trust and facilitate relationships across all levels of the company both locally and globally
  • Ability to navigate and bring clarity to the unknown, with a strong sense of scalability
  • Proven success collaborating with remote teams
  • A strong sense of resourcefulness and driven by results
  • Comfort working in a fast paced, cross-functional team setting
  • Proven ability and success in growing teams and offices
  • Highly organized and driven to create systems, establish structures and manage processes, with an outstanding attention to detail
  • Ability to juggle competing priorities and make progress simultaneously across multiple workstreams
  • Desire and ability to travel to our headquarters in the US twice a year

Exceptional candidates will have:

  • Strong passion for language learning or education
  • Experience liaising or working with remote teams or international offices
  • Experience working or living in an English-speaking environment abroad
  • Prior experience working in a scrappy, startup environment
  • Experience coordinating interviews and working with ATS platforms

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