You have experience managing multiple responsibilities and projects at the same time.
You love to solve challenging problems and make things more efficient.
You can navigate technology like a pro, especially Google Docs, and video conferencing.
You have managed calendars and complex travel arrangements for executives in the past.
You display independent judgment needed to plan, prioritize and organize diversified workload.
You are able to manage a high volume of confidential information.
You are OK working outside of normal business hours when necessary.
You demonstrate the ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
Provides administrative support for executives.
Responsible for calendar management, requiring interaction with both internal and external stakeholders and assistants to coordinate a variety of complex meetings.
Assists with travel, reservations, and expense reports for executives, as needed.
Will work in conjunction with external vendors, internal contacts, and various teams for planning on and offsite meetings or events.
Acts as back-up for Senior Executive Assistant.
Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
Works on special projects, as needed.
Other duties as assigned.
EXCEPTIONAL CANDIDATES WILL HAVE:
A proven track record of success in an administrative role
A desire to bring world class administrative support to our executive team