Build the solution that transforms the real estate industry! 

Want to infuse a $25B sector of the insurance and real estate industry with predictive analytics and a tech-forward customer experience? Yearning for a startup culture within a profitable nationwide company? Join Doma and send an entirely new type of real estate model into the wild. 

About Us 

Doma and its family of brands - States Title, North American Title Company (NATC) and North American Title Insurance Company (NATIC) - offer solutions for lenders, real estate professionals, title agents, and homeowners that make closings vastly more simple and efficient, reducing cost and increasing customer satisfaction. 

Our Values 

  • Customer Obsessed – We always put our customers first. 
  • Solution Driven – We solve problems that other people are afraid to. 
  • People leaders – We grow all of our people into leaders. 
  • One Team – We believe inclusion and teamwork produce the best results. 
  • Direct with Respect – We communicate with honesty and respect to our colleagues, customers, and partners. 

Build the solution that transforms the real estate industry! 

Want to infuse a $25B sector of the insurance and real estate industry with predictive analytics and a tech-forward customer experience? Yearning for a startup culture within a profitable nationwide company? Join Doma and send an entirely new type of real estate model into the wild. 

Doma is now seeking a ______ to be responsible for planning and executing initiatives to support market awareness of the Doma solution. You will be responsible for driving growth and adoption efforts as the solutions footprint capabilities increase. 

 

About Us 

Doma and its family of brands - States Title, North American Title Company (NATC) and North American Title Insurance Company (NATIC) - offer solutions for lenders, real estate professionals, title agents, and homeowners that make closings vastly more simple and efficient, reducing cost and increasing customer satisfaction. 

RECORDING ASSOCIATE

POSITION WILL BE A MIX OF OFFICE WORK IN PLEASANTON AND REMOTE

The Recording Associate is a cornerstone of the Doma team. This individual will ensure that all documents associated with each transaction is on record with the requisite county in a timely, accuracy, and precise manner, furthering the Doma mission to make the home closing process as frictionless as possible for homebuyers, real estate agents, and lenders. The Recording Associate will be excited to join the ‘title company of the future,’ processing instantly-underwritten files and leveraging technology to streamline the title process. This role will require the associate to utilize their expertise in understanding various county regulations to help process recording rejections by interacting and coordinating with the various parties in a transaction. The role will also collaborate with other functions within Operations to proactively meet customer needs and provide a delightful closing experience. The Recording Associate will be based in our Pleasanton, CA location. 

What will you be doing? 

 

  • Examine documents to ensure adherence to company standards, lender recording instructions, and county rules to verify satisfaction of all requirements, correctness and sufficiency of names, dates, legal, descriptions, etc. 
  • Submit documents for recording upon disbursement.
  • As rejections are received from vendors and county recorders, communicate with various parties, such as States Title’s lenders and borrowers, document resigns, county recorders, etc. to correct rejections and resubmit for recording.
  • Ensure all emails and communications are answered within established timelines
  • Quality control on recording fees
  • Respond to customer service requests designated towards the recording department
  • Assist with other administrative assignments and projects when required

What skills and experience do you need? 

 

  • University Degree or equivalent knowledge/experience
  • Prior industry experience in mortgage processing, title, closing, and escrow
  • Excellent communication skills (verbal and written)
  • Ability to multitask
  • Proficient with Microsoft Office Programs
  • Strong attention to detail
  • Ability to work in a fast-paced, team-oriented work environment
  • Must be able to work a flexible schedule with extended hours when required (especially at end of month)
  • Capability to understand and operate successfully within a task-based workflow software system

Physical Requirements: 

This is a position which requires the Recording Clerk to frequently walk and stand.  It requires the Associate to have the ability to operate computer equipment, speak, hear, travel, bend, stoop, reach, lift and move and carry up to 25 lbs. Finger dexterity is necessary. 

This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the Associates. Duties, responsibilities and activities may change at any time with or without notice.

We want the work you do here to be the best work of your life 

We believe the most valuable investment we can make - and the greatest boost we can give to your career - is to build an outstanding team of colleagues who are passionate about our mission. 

We currently offer the following benefits and will continually evolve them with the goal of efficiently attracting, retaining, and leveraging the very highest quality talent. 

  • Our passionate, capable team will always be our #1 benefit 
  • We are proud of the team we have built so far, and we are excited about the team we have yet to add
  • Learn something new every day
  • Get more done than you would anywhere else
  • Competitive salaries
  • Top-of-the-line computer equipment
  • Multiple Medical, Dental, and Vision Benefits options to allow you to customize to your and your Family’s needs
  • Paid Time Off 
  • Health & Dependent Care Flexible Spending Accounts (FSA)
  • Short Term &Long Term Disability 
  • Commuter Flexible Spending Account (i.e.Transit or Parking) 
  • Supplemental Life and AD&D Insurance
  • Auto & Home Insurance Group Life Insurance
  • Pet Insurance

 

We believe in Equal Opportunity 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

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