Job Purpose

The Conference Producer's responsibility is to deliver all aspects of the conference, as the lead owner of the content, the product and relationships within the industry, including all aspects of the programme lifecycle:

  • Development and management of new and existing relationships with relevant market stakeholders including industry leaders, partner organisations, vendors and the media
  • Programme research and development
  • Speaker acquisition
  • Leadership to ensure onsite delivery is executed with excellence and speaker and attendee/sponsor relationships are strengthened 
  • Continual assessment of regional and global market dynamics to identify opportunities for the development of conference content offerings

 

Key Accountabilities

Conference Production

  • Liaising with Conference Chair/s and Governing Body members
  • Organising and running Governing Body meetings to determine conference themes, topics, session chairs and speakers
  • Conducting telephone and in-person research with potential attendees in the target market to develop programme agendas
  • Joining SPEX calls and meetings with existing and potential clients
  • Ensuring that the conference agenda is at the highest level of commercial viability for both sponsorship and delegate sales
  • Recruiting highly-esteemed leading experts, industry representatives, regulators, government representatives, and other relevant speakers to your programme faculty
  • Researching and providing strategic information required to market and sell conferences to the marketing and sales functions, including: detailed information on the target market, relevant industry associations and publications and competitive events 
  • Attending conferences to promote the conference gather market intelligence, and to network with potential speakers and delegates to establish and maintain relationships pre and post conference

 

Conference Project Management

  • Maintaining close links with management to ensure that they are kept up to date with the status of events 
  • Preparing and sending weekly/monthly reports, as appropriate
  • Working closely with the operations team to ensure delivery of a first-class on-site conference experience for attendees
  • Travelling nationally and internationally to conferences and onsite project and team management to ensure the successful, high-quality delivery of customer services and the event experience to delegates, as well as speaker liaison to ensure all speaker preparation and requirements are taken care of and that the faculty feel welcome, comfortable and happy to participate in our conferences

 

Qualifications, Experience and Skills

  • You will be passionate, dedicated, and knowledgeable about developing smart, profitable, and industry-leading conferences and have proven and comprehensive experience of applying efficient processes to your own successful conference portfolio
  • You will demonstrate the ability to simultaneously manage a portfolio of international event products
  • You will show how you are able to create leading-edge marketing and sales campaigns

Skills and behavioural competencies:

  • Excellent networking and information gathering abilities 
  • Engaging, professional, and diplomatic demeanour
  • Comfortable conducting regular phone calls and meetings with industry figures
  • Strong teamwork skills to ensure the efficient running of the event team across content, marketing, sales and operations
  • Self-disciplined and able to work both independently and as part of a team
  • Problem solver with the ability to break down complex concepts, make logical comparisons and identify underlying patterns and connections

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